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How to Think About Deductive Logic
Logical consequences are the . . . beacons of wise men.
—T. H. Huxley, Science and Culture
Insanity is often the logic of an accurate mind overtasked.
—Oliver Wendell Holmes, The Autocrat of the Breakfast Table
CHAPTER DESCRIPTION
Deduction and Induction
Deductive Validity
Validity Counterexamples
Some Valid Deductive Forms
Evaluating the Truth of Premises with Not or And
The logic of an argument is the reasonableness conferred on the argument’s conclusion by its premises. In an argument that is logically successful the conclusion follows from the premises—or, to put it differently, the premises support the conclusion.
Although we often use the term logical as a synonym for reasonable, we are clearly using it in a narrower way in this text, since good reasoning requires more than a certain kind of relationship between premises and conclusion. What does logic have to do with reasoning? Recall that reasoning is the thinking we do to answer questions that interest us; it is modeled by arguments—good reasoning by good arguments, bad reasoning by bad ones. Good logic is one of the merits of arguments; and good logic is important, since we need to understand how it is that beliefs of ours are supported by others that we judge to be true. But logic is only part of the story. We must also judge whether the premises are true; further, we must judge whether the argument is relevant to the conversation that gave rise to it. And the argument must be clear enough for us to be able to tell. An argument is a model of good reasoning only when it exhibits all four of these merits—not merely good logic.
When used properly, as Huxley notes, logic can serve as a beacon for the wise. But when we rely on it to the exclusion of the other merits of arguments, then, as Oliver Wendell Holmes suggests, at its very worst it can tidily sever our connection to reality.
10.1 Deduction and Induction
For any argument, the best way to think about its logic is to ask this question: If the premises were true, would that make it reasonable to believe the conclusion? This is roughly the same thing as asking any of these questions:
Is the argument’s logic good?
Does the conclusion follow from the premises?
Do the premises support the conclusion?
Logic is traditionally divided into two broad categories according to the level of support the argument aims to provide the conclusion. In deductive arguments, the premises are intended to guarantee, or make certain, the conclusion. To determine whether the logic of a deductive argument is successful, a good rule of thumb is to ask questions such as these:
Do the premises guarantee the conclusion?
If the premises were true, would that make the conclusion certain?
For example, in the deductive argument All men are mortal, Socrates is a man, so Socrates is mortal, it is easy to see that the truth of the premises would make certain the conclusion, and thus that it is logically successful.
In inductive arguments, however, the premises are intended merely to count toward, or make probable, the conclusion. To determine whether the logic of an inductive argument is successful, a good rule of thumb is to ask these questions:
Do the premises count toward the conclusion?
If the premises were true, would that make the conclusion probable?
Take, for example, the inductive argument All the men that I know are mortal; therefore, all men are mortal. The premise certainly seems to count toward the conclusion—although it is hard to say how much. It is easy to say, however, that despite its counting toward the conclusion, it cannot make the conclusion certain.
If you read more broadly on this topic, you will find that a few authors adopt different terminology. Deductive logic is sometimes referred to as demonstrative or apodictic logic (apodictic is from a Greek word for demonstrative) while inductive logic is sometimes referred to as nondemonstrative or ampliative logic (ampliative because the conclusion amplifies, or adds to, the premises). Furthermore, the boundaries are sometimes drawn in different ways. The terms deductive and inductive are, for example, sometimes strictly reserved for arguments in which the logic succeeds. We will use the terms more broadly, however, allowing for deductions and inductions that fail as well as for those that succeed.[1] Finally, there is the common but mistaken definition of deduction as “reasoning from the general to the particular” and of induction as “reasoning from the particular to the general.” Some deductive arguments do move from the general to the particular (our familiar All men are mortal, Socrates is a man, so Socrates is mortal, for example), but here is a simple deductive argument that moves from the particular to the general:
This marble is red. That one is also red. And that one is too.
These are all the marbles. Therefore, all the marbles are red.
And many others go from the general to the general or the particular to the particular. The mark of deduction is simply the aim for a conclusion guaranteed by the premises.
Likewise, some inductive arguments do move from the particular to the general (the preceding argument, for example that All the men that I know are mortal, therefore all men are mortal). But here is a simple one that moves from the general to the particular:
Most men are mortal. Socrates is a man. So, Socrates is mortal.
All that is required for induction is simply the aim for a conclusion merely made probable by the premises.
You should be aware of this lack of unanimity so that you are not puzzled if you find variant accounts when you read other sources. The account in this text aims to provide the best mix of accuracy, practicability, and common usage.
Deduction versus Induction
Deductive arguments—premises are intended to guarantee the conclusion.
Inductive arguments—premises are intended merely to make probable the conclusion.
10.2 Deductive Validity
Since a deductive argument is one in which the premises are intended to guarantee the conclusion, a logically successful deductive argument is one in which this guarantee is achieved. In looking at a particular argument, does it seem as though the argument’s conclusion would be made certain if the premises were assumed to be true? Then, chances are, you are looking at a deductive argument that is logically successful. That is the case with this argument:
All men are mortal.
Socrates is a man.
∴Socrates is mortal.
A logically successful deductive argument such as this is valid. We will call an argument valid if and only if it is impossible for an argument with such a form to have true premises and a false conclusion. Conversely, it is invalid if and only if it is possible for an argument with such a form to have true premises and a false conclusion. Validity, therefore, is a perfect preserver of truth. If you want to be sure of true conclusions then find a valid form, feed in true premises (setting aside how to be sure that the premises are true!), and out will come a true conclusion.
There are two mistakes, however, that you should avoid. First, resist the temptation to think that validity also perfectly preserves falsity. It does not. A valid argument with false premises can still have a true conclusion. Note the following argument:
All presidents of the United States have been women.
Martin Luther King has been president of the United States.
∴Martin Luther King is a woman.
This is indeed a valid argument with false premises and a false conclusion. But with one small adjustment we get the following argument:
All presidents of the United States have been women.
Coretta Scott King has been president of the United States.
∴Coretta Scott King is a woman.
The argument is still valid and still has false premises; but now the conclusion is true. Validity does not perfectly preserve falsity.
Second, don’t jump to the conclusion that every argument with true premises and a true conclusion is valid. Suppose I more or less indiscriminately take four sentences that everyone would agree are true:
1. George Washington was the first president of the United States.
2. Triangles have three sides.
3. Three plus one equals four.
4. Dogs normally have four legs.
All it takes to have an argument is for at least one statement to be offered as reason to believe another statement. The reason does not have to be a good one. All I need to do is argue as follows:
You wonder how many legs dogs usually have? Well, surely you know that George Washington was president number one. Combine that with the fact that triangles have three sides. Since one plus three is four, it follows that dogs have four legs.
Silly (though I’ve seen equally silly arguments offered by believers in numerology), but it is an argument. Furthermore, the premises and the conclusion are all true. But it clearly is not valid.
The lesson is this: in an invalid argument, you can find any combination of truth-values in the premises and conclusion. And in a valid argument you can likewise find any combination of truth-values in the premises and conclusion—but with one major exception. A valid argument—by definition—cannot have true premises and a false conclusion.
Guideline. An argument with true premises and a false conclusion should be judged invalid. Every other combination of truth-values in the premises and conclusion can occur in either a valid or invalid argument.
EXERCISES Chapter 10, set (a)
Suppose all that you know about an argument are the truth-values of the premises and conclusion that are provided. What can you conclude about the validity of the argument?
If you know, then, that an argument has true premises but a false conclusion, you know that the argument is invalid. Similarly, if you know that the materials in a building are good but the building collapses anyway, you know the problem must be in the way the materials were put together.
But it is seldom so easy. More often than not you must decide about validity when the conclusion is true, or when a premise is false, or when you are unsure about whether they are true or false. In many cases you will recognize the form as one that has been introduced and named in this text; if so, provide the name of the valid or invalid form as part of your defense of your judgment. But for any deductive argument that is invalid, even if you can provide the name of the invalid form, you should also provide a validity counterexample. This is a simple two-step method for checking any argument for validity. The first step is to extract the form that the argument is depending on for logical success (using the principles described in Chapter 6). The second is to attempt to construct a new argument by appropriately substituting new sentences, predicates, or names in a way that produces obviously true premises and an obviously false conclusion. If you can thus use the argument’s form to create a new argument with true premises and a false conclusion, then you have shown that it is possible for an argument with this form to have true premises and false conclusion. You in this way show the argument to be invalid. But if you cannot do this, you have a case for the argument’s validity.
Let us return to Socrates:
All men are mortal.
Socrates is a man.
∴Socrates is mortal.
The first step in constructing a validity counterexample, extracting its form, yields this:
All F are G.
A is F.
∴A is G.
The second step is to produce obviously true premises and an obviously false conclusion by substituting a new property for F, a new property for G, and a different name for A. Alas, it cannot be done. This is a good reason to conclude that the original argument is deductively valid. But try the same thing on this variation:
All men are mortal.
Socrates is mortal.
∴Socrates is a man.
The first step yields this:
All F are G.
A is G.
∴A is F.
In this case, the second step is easy. Try these assignments for the variables:
F: ponds G: bodies of water A: Atlantic Ocean
This yields the following argument:
All ponds are bodies of water.
The Atlantic Ocean is a body of water.
∴The Atlantic Ocean is a pond.
Since this argument uses the form depended on by the original argument, yet has obviously true premises and an obviously false conclusion, it shows that it is possible for the form to have true premises and a false conclusion. Thus, it shows the original argument to be invalid.
Consider an argument from the philosopher Descartes; the question is whether your mind is nothing more than a part of your body:
If mind and body are one and the same, then mind (like body) is divisible. However, the mind cannot be divided into parts. Consequently, mind and body are not the same.
If we attempt to provide a validity counterexample, we first extract the form that it seems to depend on, namely, this:
If P, then Q.
Not Q.
∴Not P.
We then look for sentences to substitute for P and Q that will produce obviously true premises and an obviously false conclusion. It cannot be done, for the argument is valid.
For the sake of example, suppose that Descartes had been concerned with a different question, and had argued thus:
If mind and body are one and the same, then mind (like body) is divisible. But mind and body are not the same thing. Consequently, mind cannot be divided into parts.
Is this new argument valid? The answer is not immediately apparent. Let’s try to produce a validity counterexample. First, the form it seems to depend on is this:
If P, then Q.
Not P.
∴Not Q.
Can we substitute for P and Q in a way that produces obviously true premises and an obviously false conclusion? Easily. Consider the following argument:
If geckos are mammals, then geckos are vertebrates.
Geckos are not mammals.
∴ Geckos are not vertebrates.
The premises are clearly true, the conclusion clearly false. The argument in question is shown to be invalid, since it has been shown that it is possible for an argument with its form to have true premises and a false conclusion.[2]
Guideline. Demonstrate invalidity by creating a validity counterexample, which illustrates that it is possible for an argument with such a form to have true premises and a false conclusion.
Two Steps in a Validity Counterexample
Extract the form that the argument depends on for logical success.
Attempt to construct a new argument by appropriately substituting new sentences, predicates, or names in a way that produces obviously true premises and an obviously false conclusion.
EXERCISES Chapter 10, set (b)
Below are various invalid forms that arguments might depend on. They are already presented abstractly, which is the first step of the counterexample method. For this exercise do step two, providing substitutions (different from those already suggested by the text or in class) for the variables such that the premises are obviously true and the conclusion obviously false. (See the If cars run on coal, then cars cause air pollution argument, above, for a sample exercise.)
1.
P
∴Q
2.
All F are G.
A is G.
∴A is F.
3.
If P then Q.
Not P.
∴Not Q.
4.
Most F are G.
A is F
∴A is G.
5.
P or Q.
P
∴Q
10.3.1 The Value and the Limitations of Validity Counterexamples
Validity counterexamples can be a powerful tool. In this book you will be introduced only to the most common deductive forms. With this tool in hand, you will not only be able to see vividly the invalidity of the invalid ones in the book, but you will also be in the position to evaluate the logic of any deductive argument not included in the book.
Here, for example, is one such argument. There is an interesting passage in Descartes’ Meditations in which he points out that our senses sometimes deceive us; note, for example, mirages and hallucinations.[3] Therefore, he says, it just could be that our senses always deceive us. Here is one attempt to clarify that argument.
Some sense experiences are deceptive.
∴It is possible that all sense experiences are deceptive (that is, all sense experiences for all time).
The argument appears to be deductive—it looks as though the premise is offered as a guarantee of the conclusion—but it is an uncommon sort of argument and surely does not depend on any deductive form that is covered in this book. To test it by the method of validity counterexample, let us first extract what seems to be the logical form the argument is depending on:
It is possible that seems here to roughly mean, there is a way of imagining the world so that.
Having taken the first step, we now see if we can take the second. The first few things we try may fail. Try, for example, trees for F and evergreen for G. The premise Some trees are evergreen would be true. But it seems that the conclusion, It is possible that all trees are evergreen, would also be true. (They aren’t all evergreen, but there is a way of imagining the world such that they are.) But let’s try paintings for F and forgeries for G. That gives us the following argument.
Some paintings are forgeries.
∴It is possible that all paintings are forgeries (that is, all paintings for all time).
The premise is clearly true; and the conclusion is false, since there cannot be a forgery unless there is at some time an original to be forged.
This is by no means the last word on Descartes’ argument—we may, for example, be somehow misunderstanding the form that Descartes is depending on, or he may not intend it to be a deductive argument. But the forgery argument provides good reason to think that if it is deductive, it is invalid. Note that even though I have provided a validity counterexample, I am not counting it as absolutely conclusive for showing that the argument is invalid. All we really show by a counterexample is that the form we have extracted from the argument is an invalid form. The possibility may remain that we have extracted the wrong form—that there is some other form, as yet undetected, that the argument is really depending on for its logical success. Take yet again our Socrates argument:
All men are mortal.
Socrates is a man.
∴Socrates is mortal.
It is correct to say that this argument takes the following form:
P
Q
∴R
That is, it is true that the argument is made up of three different sentences. But anyone can easily produce a counterexample to that form, substituting for P and Q any two obviously true sentences and for R any obviously false sentence.
The problem is that the form I have identified is not the form that the argument depends on for its logical success. For it is not the relationship among its complete sentences that the argument depends on for logical success, but the relationship among its various predicates and names. That is to say, referring back to Chapter 6, it does not depend on sentential logic but on predicate logic.
Just as in the case of truth, you are stuck with epistemic probabilities when it comes to your judgments about logic. It may be that the best anyone can do is to judge arguments as almost certainly valid or invalid. Although this is worth keeping in mind, since it is always worth being reminded that we might be making a mistake, there is ordinarily no need to hedge your judgments about logic in this way. Once you become comfortable with making judgments about validity, the level of probability will ordinarily be so high that it will make good practical sense to express your judgments simply as valid or invalid.
Note, on the other hand, that if you cannot find a counterexample, then that is good reason to judge an argument valid. But it is, at most, a good reason; it is not an absolutely conclusive reason, since your inability to find one may be better explained by your lack of imagination in thinking up ways to produce true premises and a false conclusion.
Guideline. Although the method of validity counterexample is very useful, it isn’t perfect. Failure to come up with a counterexample could be due to lack of imagination. Success in coming up with a counterexample could be due to overlooking the actual form depended on by the argument.
10.4 Some Valid Deductive Forms
A handful of deductive forms are so obviously valid that they almost never occur in ordinary arguments. They tend to be taken for granted. On the rare occasions that they are explicitly invoked, it is either for rhetorical purposes or because there is a special need for care in spelling out an argument.
One such form is repetition, in which the structure is this:
P
∴P
This occurs when a premise is simply repeated—perhaps disguised in different terminology—as the conclusion of an argument, as in the following:
Walking is healthy since it is good for you.
It is the most obvious case of validity we can find, since, for an argument with this form to have a true premise and false conclusion, it would have to violate the law of noncontradiction. Such arguments are typically bad ones—not because of any logical problem but because they usually commit the fallacy of begging the question.
Two obviously valid forms are found in both–and arguments. These are arguments that include a premise of the form PandQ, which we will term a both–and statement (sometimes known as a conjunction, though we will reserve that term for a valid form of argument). The statements that fit into the variables P and Q we will simply refer to as the both–and statement’s parts. (They are more formally called conjuncts.) Simplification and conjunction are valid both–and forms that are closely allied to repetition. Simplification takes this form:
P and Q
∴P
The both–and premise asserts the truth of its two parts; the argument concludes that one of the two parts is true. Once clarified, a remark such as the following might be seen as taking this form:
It’s going to be rainy and cold tomorrow, so of course it’s going to be rainy.
Conjunction goes in the other direction. Its form is this:
P
Q
∴P and Q
As you can see, it conjoins two statements. An argument such as the following, once clarified, might be seen as depending on this form:
He’s 6’4″. His hair is black. So, there you have it—he’s tall and dark.
In each case, it should be obvious that true premises would make a false conclusion impossible.
Bear in mind that common stylistic variants for and may need to be translated, according to the guidelines of Chapter 6, into the standard constant for purposes of clarification. These include the following:
Stylistic Variants for P and Q
Q and P P also Q P as well as Q P likewise Q P in addition to Q P but Q
Translating the stylistic variant does not necessarily preserve all the meaning of the translated expression; it merely translates what matters from a strictly logical point of view. Suppose the conclusion above had been He’s tall but dark, expressed that way because I know you are looking for someone who is tall and blond. Translating but into and makes more vivid its logical role of conjoining He is tall with He is dark; but it loses the conversational role of signaling your likely disappointment.
Finally, there is double negation. To say it is not the case that the statement is false—where it is not the case is one negation and false doubles it—is ordinarily a complicated way of saying the statement is true. Suppose I assert, “It is false that exercise is good for you,” to which you may reply, “It is not false that exercise is good for you.” You might just as well have replied, “Exercise is good for you,” but you have communicated the same thing by doubly negating it. This can go in either direction:
P
∴Not not P
Not not P
∴P
Neither case lends itself to a validity counterexample; if the premise is true, so is the conclusion.
As already mentioned, these forms are so obvious that they seldom occur explicitly. And if they do occur, they are seldom interesting enough to warrant the trouble it takes to clarify them separately. So, although they are worth knowing about, it will usually make the best practical sense to eliminate them in the streamlining phase of the clarification process.
Guideline. The most obviously valid forms of deductive logic—such as repetition, simplification, conjunction, and double negation—can normally simply be paraphrased away when clarifying an argument.
Some Valid Deductive Forms
Repetition
Simplification
Conjunction
Double negation
EXERCISES Chapter 10, set (c)
Clarify and write the LOGIC portion of the evaluation for each of these arguments. (Each uses an obviously valid deductive form.)
Sample exercise. Reading this author makes me nauseated. I’m also thoroughly bored with reading him. In short, I’m sick and tired of reading this stuff.
Sample answer:
I am sick of reading this.
I am tired of reading this.
∴I am sick of reading this and I am tired of reading this.
The argument is valid, by conjunction.
It is not the case that there is no God—so, surely, God does exist.
As you say, she studied history at Ohio State, so it does follow that she went to Ohio State.
Being married is highly desirable, since having a spouse is a good thing.
You are wrong. A flat tax is certainly not a mistake. So a flat tax is a good thing.
America is a country. And it is free. So it’s a free country.
10.4.1 The Fallacies of Composition and of Division.
Two famous fallacies that date back to antiquity[5] can typically best be seen as misguided applications of the valid forms of conjunction and simplification.
The fallacy of composition is the mistake of concluding that a property applies to the whole of something because it applies to all of its parts. My team is the best team because it has the best players might at first look like a good argument, although My book is a good book because it is made up of good words does not. But both commit the fallacy of composition. The words, regardless of how good they are, obviously have to work together in the right way to make the book a good one; so, likewise, must the players to make the best team. This is reminiscent of conjunction, but importantly different. A valid conjunction would go something like this:
Player A is the best shooting guard, player B is the best point guard, player C is the best center, player D is the best power forward, and player E is the best small forward, therefore Players A, B, C, D, and E are each the best.
It differs from the fallacy because there is no shifting of the property best from the players to the team; it applies only to players throughout the argument.
Economists, trying to avoid a similar trap in their field, have formulated this maxim:
The sum of all locally optimal decisions is not always globally optimal.
That is to say, even if each person is making decisions that are in that person’s best interest (they are “locally optimal”), it doesn’t add up to what is best for society (what is “globally optimal”). We must sometimes sacrifice our own best interest if we are to serve the larger interest. Those who miss this point commit the fallacy of composition.
The fallacy of division is the reverse—it is the mistake of concluding that a property applies to one or more of the parts because it applies to the whole. My team is the best so my center is the best is an example. It does seem a great deal like simplification. But the closest valid simplification might look like this: Each of my players is the best so my center is the best. In the valid version the property best does not shift from team to player; it is applied to the same thing in both premise and conclusion.
Guideline. Beware of the fallacies of composition and of division, which are patterned closely after the valid forms of conjunction and simplification. They are invalid because the property shifts in application from the part to the whole (in composition) or from the whole to the part (in division).
Fallacies of Both–And Arguments
Fallacy of composition
Fallacy of division
EXERCISE Chapter 10, set (d)
Which is the fallacy and which is the valid form? Provide the name of each.
Sample exercise: (a) This cake contains the best ingredients; therefore, it is the best cake. (b) This cake contains the best eggs. This cake contains the best flour. Therefore, this cake contains the best eggs and the best flour.
Sample answer: (a) fallacy of composition (b) valid, conjunction
(a) Professor Smith and Professor Jones are reputable. So, Professor Smith is reputable. (b) My university is reputable; so Professor Smith of my university is reputable.
(a) All the parts in my computer work, so my computer works. (b) My hard disk works. My monitor works. Therefore, my hard disk and monitor work.
10.5 Evaluating the Truth of Premises with Not or And
We have covered two logical constants in this chapter: not and and. We will briefly consider whether there is anything special to think about when evaluating the truth of premises that include them.
10.5.1 Negative Premises
Negative premises and both–and premises are, for the most part, uncomplicated. Negation is typically a simple on-off switch. Add it is not the case to the front of a statement and its truth-value is reversed. Dolphins are mammals is true. So, It is not the case that dolphins are mammals is false.
There are traps, however, that you should avoid. You may, for reasons of style, choose to put not somewhere inside the sentence rather than tacking It is not the case to the front of it. Attitude contexts, which report someone’s attitude—what someone believes, feels, or wants—present one such trap. It is not the case that she believes you are guilty means one thing, while She believes that it is not the case that you are guilty means something else. The second version does not allow for the possibility that she has no view on the question of your guilt. Modal contexts, which state modes such as probability, possibility, and necessity, provide another opportunity for caution. It is not possible that you are guilty means one thing, while It is possible that you are not guilty has quite a different meaning.
Guideline. Negating a statement reverses its truth-value; but be careful about placing the negation inside the statement, especially in attitude and modal contexts.
10.5.2 Both–and Premises
Both–and statements are also usually straightforward. If you are almost certain of each part that it is true, then you should judge the both–and statement as almost certainly true. If even one part is almost certainly false, then the both–and statement is almost certainly false.
It is not so straightforward, however, when you can say of the parts merely that they are probably true or false. Usually you can arrive at the probability of the both–and statement by applying this simple rule: multiply the probabilities of the parts. Suppose your plans for tomorrow depend on two things: good weather and your ability to get off work. You are interested in whether the following both–and statement is true:
Tomorrow’s weather will be good and I can get off work tomorrow.
You believe that each part is probably true; the TV forecaster said there was roughly a 35 percent chance of showers, and your boss lets people off approximately 3 out of every 4 times they ask. This means there is about a .65 probability for Tomorrow’s weather will be good and about a .75 probability for I can get off work tomorrow. Multiplying the probabilities of the two parts, you find that the probability of the both–and statement is in the neighborhood of a mere .49. This is in the same neighborhood as .50, so you can’t decide whether the both–and statement is true. Take special note of this: even if you judge the parts to be fairly probable, you might find that the probability of the both–and statement is .50 or below.
The simple rule of multiplying the probabilities of the parts, however, doesn’t work when the truth of one part would affect the probability of the other part.[6] Suppose you work for a company that lays cement. There is more work when the weather is good. So even though the boss generally lets people off about 3 in every 4 times, the chances of getting a day off in good weather drop to about 1 in 2. There is a broader rule that applies here (and it encompasses the simpler situation as well): when you multiply the probabilities of the parts, for the affected part, use the probability that the part would have if the other part were true. So, in this case, multiply .65 (the probability for Tomorrow’s weather will be good) by .50 (the 1-in-2 probability for I will be able to get off tomorrow when I assume that tomorrow’s weather will be good). It may be time to start thinking about changing your plans.
You will usually have to make an educated guess about probability assignments. You might not have specific information about the frequency probabilities of the parts or, even if you do, you might have additional information that bears on the probabilities of the parts. It can still be helpful to convert these judgments temporarily into numbers so that you can be guided by the rules of probability. Suppose that after you heard the weather forecast you saw some clouds rolling in, making it less probable than the predicted .65 that tomorrow’s weather will be good. The most you can now say is that you can’t decide; but tentatively call it .50. And suppose you know the boss is in a bad mood this week, meaning that his general practice of letting people off about 1 in every 2 times in good weather is overoptimistic. You’re not sure how overoptimistic, but tentatively call it a .30 probability that he will let you off on the assumption that the weather is indeed good. Multiplying these two numbers produces a .15 probability for the both–and statement. This is misleadingly precise; but it does vividly show that you have strong grounds for saying that the both–and statement is very probably false.
Strategies for Evaluating the Truth of Both–And Statements
What you know about the parts
How to evaluate the both–and statement
Both parts are almost certainly true.
Almost certainly true.
At least one part is almost certainly false.
Almost certainly false.
Parts are merely probable and the truth of P would not affect the probability of Q.
Multiply the probabilities of P and Q
Parts are merely probable and the truth of P would affect the probability of Q.
Multiply the probability of P times the probability that Q would have if P were true.
Guideline. When the two parts of a both–and statement are merely probable, tentatively assign them a probability (even if the result is misleadingly precise) so that you can apply the rules of probability. Convert the numbers back into everyday language for your final evaluation.
EXERCISES Chapter 10, set (e)
Explain your calculations and then state your evaluation of the truth of the statement based on the information provided.
Sample exercise. After the next national election the Republicans will have the majority of the House and after the next national election the president will be a Democrat. (The form is P and Q. P is .60; Q is .55; if P were true, Q would be .50, since strong voter sentiment for Republican representatives might be accompanied with similar sentiment for a Republican president.)
Sample answer. .60 times .50 is .30, so the premise is probably false.
I made an A is psychology and I made a B in English. (The form is P and Q. P is .80; Q is .70; if P were true, Q would still be .70 since the two grades have nothing to do with one another.)
It is not the case that after the next national election the Republicans will have a majority in the House. (The form is Not P. P is .60.)
You will pay the rent on time and your check will not bounce. (Form is P and Q. P is .90; Q is .90; if P were true, Q would be .80, since when you pay on time it’s more likely you don’t yet have the money on hand.)
This rock is granite and this one is agate. (Form is P and Q. P is .99; Q is .90; if P were true, Q would still be .90 since, in this case, there is no special relationship that I know of between granite and agate.)
10.6 Summary of Chapter Ten
Good logic, which is one of several criteria for good reasoning, is present when an argument’s premises (whether true or not) support its conclusions, or, alternatively, when its conclusion follows from its premises. Deductive logic has to do with those arguments that aim to make certain, or guarantee, their conclusions; inductive logic has to do with those arguments that aim merely to make probable, or count toward, their conclusions. Later chapters will introduce various forms of each sort, making it easy to keep them straight.
A successful deductive argument is valid, meaning that it depends on a form such that it is impossible for an argument with that form to have true premises and a false conclusion. A validity counterexample can provide a useful—though not perfect—test for validity. It first extracts the form the argument depends on and, second, makes substitutions for all variables in a way that produces an argument with obviously true premises and an obviously false conclusion. When you evaluate an argument in this text, you should provide a validity counterexample for every deductive argument that is invalid. Also, if there is a name for the invalid form, you should state the name.
The most obviously valid deductive forms—which clearly do not lend themselves to attack by validity counterexample—include repetition, double negation, simplification, and conjunction. Their logic is simple, but evaluating the truth of their premises—especially in the case of both–and statements—can be helped by special rules regarding the epistemic probabilities of the parts.
10.7 Guidelines for Chapter Ten
An argument with true premises and a false conclusion should be judged invalid. Every other combination of truth-values in the premises and conclusion can occur in either a valid or invalid argument.
Demonstrate invalidity by creating a validity counterexample, which illustrates that it is possible for an argument with such a form to have true premises and a false conclusion.
Although the method of validity counterexample is very useful, it isn’t perfect. Failure to come up with a counterexample could be due to lack of imagination. Success in coming up with a counterexample could be due to overlooking the actual form depended on by the argument.
The most obviously valid forms of deductive logic—such as repetition, simplification, conjunction, and double negation—can normally simply be paraphrased away when clarifying an argument.
Beware of the fallacies of composition and of division, which are patterned closely after the valid forms of conjunction and simplification. They are invalid, because the property shifts in application from the part to the whole (in composition) or from the whole to the part (in
division).
Negating a statement reverses its truth-value; be very careful, however, about placing the negation inside the statement, especially in attitude and modal contexts.
When the two parts of a both–and statement are merely probable, tentatively assign them a probability (even if the result is misleadingly precise) so that you can apply the rules of probability. Convert the numbers back into everyday language for your final evaluation.
10.8 Glossary for Chapter Ten
Both–and argument—one of a loosely defined group of deductive arguments that have a both–and statement as a premise.
Both–and statement—a statement of the form P and Q. Also called a conjunction, though we are reserving this term for a valid deductive form.
Conjunction—valid deductive form, as follows:
P
Q
∴P and Q
The term is also sometimes used for a both–and statement.
Deductive argument—an argument in which the premises are intended to guarantee, or make certain, the conclusion. To determine whether the logic of a deductive argument is successful, a good rule of thumb is to ask questions such as these:
Do the premises guarantee the conclusion?
If the premises were true, would that make the conclusion certain?
Alternatively termed apodictic or demonstrative argument.
Double negation—valid deductive form, as follows:
P
∴Not not P
Not not P
∴P
Fallacy of composition—the mistake of concluding that a property applies to the whole of something because it applies to each of its parts.
Fallacy of division—the mistake of concluding that a property applies to one or more of the parts because it applies to the whole.
Inductive argument—an argument in which the premises are intended merely to count toward, or make probable, the conclusion. To determine whether the logic of an inductive argument is successful, a good rule of thumb is to ask these questions:
Do the premises count toward the conclusion?
If the premises were true, would that make the conclusion probable?
Alternatively termed probabilistic, nondemonstrative, or ampliative argument.
Invalid—a deductive argument that is not logically successful. An argument is invalid if and only if it is possible for an argument with such a form to have true premises and a false conclusion.
Logic—the reasonableness conferred on an argument’s conclusion by its premises. In an argument that is logically successful the conclusion follows from the premises—or, to put it differently, the premises support the conclusion. In deductive arguments, this is strictly a matter of the fit of the conclusion to the premises. In inductive arguments, it is also a matter of the fit of the conclusion to the total available evidence.
Part—a statement connected to another by and. Also known as conjunct.
Repetition—valid deductive form, as follows:
P
∴P
Simplification—valid deductive form, as follows:
P and Q
∴P
Valid—a logically successful deductive argument. An argument is valid if and only if it is impossible for an argument with such a form to have true premises and a false conclusion.
Validity counterexample—a two-step method for checking any argument for validity. The first step is to extract the form that the argument is depending on for logical success. The second step is to attempt to construct a new argument by appropriately substituting new sentences, predicates, or names in a way that produces obviously true premises and an obviously false conclusion.
Some authors have identified a third category of logic, namely, abduction. This, however, is the same as our explanatory arguments; in this text, then, it is encompassed by induction. ↵
There is an alternative method of providing validity counterexamples that is much easier, but that is seldom possible. Sometimes you can leave the argument as it is and simply describe some possible change that could be made in the world that would make the premises true and the conclusion false. This, too, shows that it is possible for an argument with this form (namely, the very argument) to have true premises and a false conclusion. Suppose this is the argument you started with:
If David Carl Wilson lives in Phoenix, then David Carl Wilson lives in Arizona.
David Carl Wilson does not live in Phoenix.
∴David Carl Wilson does not live in Arizona.
As it stands, every statement in the argument is true. But, here’s the validity counterexample:
Suppose David Carl Wilson lives in Tucson. Clearly, it’s possible. And premises would be true, conclusion false. The argument, thus, is invalid. ↵
This example is adapted from Jay Rosenberg’s The Practice of Philosophy (Englewood Cliffs, NJ: Prentice-Hall, 1983). ↵
Rather than discard “it is possible” as a hedge, I have left it in as a logical constant. To discard it would be extremely uncharitable; no smart person would suppose we could argue to “all F and G” from “some F and G.” Nor should it be a variable; it is the very possibility (not the probability, not the necessity) of “all F and G” that seems to be supported by “some F and G”; thus, it remains as a logical constant. ↵
They now, however, mean something different from what Aristotle had in mind when he first named them. ↵
Discusses the 3 elements that shape an essays content: purpose,
Now that you have determined the assignment parameters, it’s time to begin drafting. While doing so, it is important to remain focused on your topic and thesis in order to guide your reader through the essay. Imagine reading one long block of text with each idea blurring into the next. Even if you are reading a thrilling novel or an interesting news article, you will likely lose interest in what the author has to say very quickly. During the writing process, it is helpful to position yourself as a reader. Ask yourself whether you can focus easily on each point you make. Keep in mind that three main elements shape the content of each essay (see Figure 2.4.1).[1]
Purpose:The reason the writer composes the essay.
Audience: The individual or group whom the writer intends to address.
Tone: The attitude the writer conveys about the essay’s subject.
Figure 2.4.1: The Rhetorical Triangle
The assignment’s purpose, audience, and tone dictate what each paragraph of the essay covers and how the paragraph supports the main point or thesis.
Identifying Common Academic Purposes
The purpose for a piece of writing identifies the reason you write it by, basically, answering the question “Why?” For example, why write a play? To entertain a packed theater. Why write instructions to the babysitter? To inform him or her of your schedule and rules. Why write a letter to your congressman? To persuade him to address your community’s needs.
In academic settings, the reasons for writing typically fulfill four main purposes:
to classify
to analyze
to synthesize
to evaluate
A classification shrinks a large amount of information into only the essentials, using your own words; although shorter than the original piece of writing, a classification should still communicate all the key points and key support of the original document without quoting the original text. Keep in mind that classification moves beyond simple summary to be informative.
An analysis, on the other hand, separates complex materials into their different parts and studies how the parts relate to one another. In the sciences, for example, the analysis of simple table salt would require a deconstruction of its parts—the elements sodium (Na) and chloride (Cl). Then, scientists would study how the two elements interact to create the compound NaCl, or sodium chloride: simple table salt.
In an academic analysis, instead of deconstructing compounds, the essay takes apart a primary source (an essay, a book, an article, etc.) point by point. It communicates the main points of the document by examining individual points and identifying how the points relate to one another.
The third type of writing—synthesis—combines two or more items to create an entirely new item. Take, for example, the electronic musical instrument aptly named the synthesizer. It looks like a simple keyboard but displays a dashboard of switches, buttons, and levers. With the flip of a few switches, a musician may combine the distinct sounds of a piano, a flute, or a guitar—or any other combination of instruments—to create a new sound. The purpose of an academic synthesis is to blend individual documents into a new document by considering the main points from one or more pieces of writing and linking the main points together to create a new point, one not replicated in either document.
Finally, an evaluation judges the value of something and determines its worth. Evaluations in everyday life are often not only dictated by set standards but also influenced by opinion and prior knowledge such as a supervisor’s evaluation of an employee in a particular job. Academic evaluations, likewise, communicate your opinion and its justifications about a particular document or a topic of discussion. They are influenced by your reading of the document as well as your prior knowledge and experience with the topic or issue. Evaluations typically require more critical thinking and a combination of classifying, analysis, and synthesis skills.
You will encounter these four purposes not only as you read for your classes but also as you read for work or pleasure and, because reading and writing work together, your writing skills will improve as you read. Remember that the purpose for writing will guide you through each part of your paper, helping you make decisions about content and style.
When reviewing directions for assignments, look for the verbs that ask you to classify, analyze, synthesize, or evaluate. Instructors often use these words to clearly indicate the assignment’s purpose. These words will cue you on how to complete the assignment because you will know its exact purpose.
Identifying the Audience
Imagine you must give a presentation to a group of executives in an office. Weeks before the big day, you spend time creating and rehearsing the presentation. You must make important, careful decisions not only about the content but also about your delivery. Will the presentation require technology to project figures and charts? Should the presentation define important words, or will the executives already know the terms? Should you wear your suit and dress shirt? The answers to these questions will help you develop an appropriate relationship with your audience, making them more receptive to your message.
Now imagine you must explain the same business concepts from your presentation to a group of high school students. Those important questions you previously answered may now require different answers. The figures and charts may be too sophisticated, and the terms will certainly require definitions. You may even reconsider your outfit and sport a more casual look. Because the audience has shifted, your presentation and delivery will shift as well to create a new relationship with the new audience.
In these two situations, the audience—the individuals who will watch and listen to the presentation—plays a role in the development of presentation. As you prepare the presentation, you visualize the audience to anticipate their expectations and reactions. What you imagine affects the information you choose to present and how you will present it. Then, during the presentation, you meet the audience in person and discover immediately how well you perform.
Although the audience for writing assignments—your readers—may not appear in person, they play an equally vital role. Even in everyday writing activities, you identify your readers’ characteristics, interests, and expectations before making decisions about what you write. In fact, thinking about the audience has become so common that you may not even detect the audience-driven decisions. For example, you update your status on a social networking site with the awareness of who will digitally follow the post. If you want to brag about a good grade, you may write the post to please family members. If you want to describe a funny moment, you may write with your friends’ senses of humor in mind. Even at work, you send emails with an awareness of an unintended receiver who could intercept the message.
In other words, being aware of “invisible” readers is a skill you most likely already possess and one you rely on every day. Consider the following paragraphs. Which one would the author send to her parents? Which one would she send to her best friend?
Example A
Last Saturday, I volunteered at a local hospital. The visit was fun and rewarding. I even learned how to do cardiopulmonary resuscitation, or CPR. Unfortunately, I think I caught a cold from one of the patients. This week, I will rest in bed and drink plenty of clear fluids. I hope I am well by next Saturday to volunteer again.
Example B
OMG! You won’t believe this! My advisor forced me to do my community service hours at this hospital all weekend! We learned CPR but we did it on dummies, not even real peeps. And some kid sneezed on me and got me sick! I was so bored and sniffling all weekend; I hope I don’t have to go back next week. I def do NOT want to miss the basketball tournament!
Most likely, you matched each paragraph to its intended audience with little hesitation. Because each paragraph reveals the author’s relationship with the intended readers, you can identify the audience fairly quickly. When writing your own essays, you must engage with your audience to build an appropriate relationship given your subject.
Imagining your readers during each stage of the writing process will help you make decisions about your writing. Ultimately, the people you visualize will affect what and how you write.
While giving a speech, you may articulate an inspiring or critical message, but if you left your hair a mess and laced up mismatched shoes, your audience might not take you seriously. They may be too distracted by your appearance to listen to your words.
Similarly, grammar and sentence structure serve as the appearance of a piece of writing. Polishing your work using correct grammar will impress your readers and allow them to focus on what you have to say.
Because focusing on your intended audience will enhance your writing, your process, and your finished product, you must consider the specific traits of your audience members. Use your imagination to anticipate the readers’ demographics, education, prior knowledge, and expectations.
Demographics
These measure important data about a group of people such as their age range, their ethnicity, their religious beliefs, or their gender. Certain topics and assignments will require these kinds of considerations about your audience. For other topics and assignments, these measurements may not influence your writing in the end. Regardless, it is important to consider demographics when you begin to think about your purpose for writing.
Education
Education considers the audience’s level of schooling. If audience members have earned a doctorate degree, for example, you may need to elevate your style and use more formal language. Or, if audience members are still in college, you could write in a more relaxed style. An audience member’s major or emphasis may also dictate your writing.
Prior Knowledge
This refers to what the audience already knows about your topic. If your readers have studied certain topics, they may already know some terms and concepts related to the topic. You may decide whether to define terms and explain concepts based on your audience’s prior knowledge. Although you cannot peer inside the brains of your readers to discover their knowledge, you can make reasonable assumptions. For instance, a nursing major would presumably know more about health-related topics than a business major would.
Expectations
These indicate what readers will look for while reading your assignment. Readers may expect consistencies in the assignment’s appearance such as correct grammar and traditional formatting like double-spaced lines and legible font. Readers may also have content-based expectations given the assignment’s purpose and organization. In an essay titled “The Economics of Enlightenment: The Effects of Rising Tuition,” for example, audience members may expect to read about the economic repercussions of college tuition costs.
Selecting an Appropriate Tone
Tone identifies a speaker’s attitude toward a subject or another person. You may pick up a person’s tone of voice fairly easily in conversation. A friend who tells you about her weekend may speak excitedly about a fun skiing trip. An instructor who means business may speak in a low, slow voice to emphasize her serious mood. Or, a coworker who needs to let off some steam after a long meeting may crack a sarcastic joke.
Just as speakers transmit emotion through voice, writers can transmit a range of attitudes and emotions through prose--from excited and humorous to somber and critical. These emotions create connections among the audience, the author, and the subject, ultimately building a relationship between the audience and the text. To stimulate these connections, writers convey their attitudes and feelings with useful devices such as sentence structure, word choice, punctuation, and formal or informal language. Keep in mind that the writer’s attitude should always appropriately match the audience and the purpose.
Exercise
Read the following paragraph and consider the writer’s tone. How would you describe the writer’s attitude toward wildlife conservation?
"Many species of plants and animals are disappearing right before our eyes. If we don’t act fast, it might be too late to save them. Human activities, including pollution, deforestation, hunting, and overpopulation, are devastating the natural environment. Without our help, many species will not survive long enough for our children to see them in the wild. Take the tiger, for example. Today, tigers occupy just seven percent of their historical range, and many local populations are already extinct. Hunted for their beautiful pelts and other body parts, the tiger population has plummeted from one hundred thousand in 1920 to just a few thousand. Contact your local wildlife conservation society today to find out how you can stop this terrible destruction."
Choosing Appropriate, Interesting Content
Content refers to all the written substance in a document. After selecting an audience and a purpose, you must choose what information will make it to the page. Content may consist of examples, statistics, facts, anecdotes, testimonies, and observations, but no matter the type, the information must be appropriate and interesting for the audience and purpose. An essay written for third graders that summarizes the legislative process, for example, would have to contain succinct and simple content.
Content is also shaped by tone. When the tone matches the content, the audience will be more engaged, and you will build a stronger relationship with your readers. When applied to that audience of third graders, you would choose simple content that the audience would easily understand, and you would express that content through an enthusiastic tone.
The same considerations apply to all audiences and purposes.
Explains what flow is, discusses how it works, and offers strategies to improve the flow of writing
What is flow?
Writing that “flows” is easy to read smoothly from beginning to end. Readers don’t have to stop, double back, reread, or work hard to find connections between ideas. Writers have structured the text so that it’s clear and easy to follow. But how do you make your writing flow? Pay attention to coherence and cohesion.
Coherence—global flow
Coherence, or global flow, means that ideas are sequenced logically at the higher levels: paragraphs, sections, and chapters. Readers can move easily from one major idea to the next without confusing jumps in the writer’s train of thought. There’s no single way to organize ideas, but there are common organizational patterns, including (but not limited to):
Chronological (e.g., a history or a step-by-step process)
Grouping similar ideas (e.g., advantages / disadvantages; causes / effects)
Moving from large to small (e.g., national to local) or vice versa (local to national)
Assertion, evidence, reasoning (e.g., an argument essay)
More than a single organizational strategy can be present in a single draft, with one pattern for the draft as a whole and another pattern within sections or paragraphs of that draft. Take a look at some examples:
Assignment: Describe how domestic and international travel has changed over the last two centuries.
Travel in the 19th century: Domestic travel. International travel.
Travel in the 20th century: Domestic travel. International travel.
Assignment: “Analyze the contribution of support services to student success.”
Primary pattern: Assertion, evidence
Additional patterns: various
(Assertion) Students who actively use support services have a better college experience
(Chronological) Story of first-year student’s difficult experience in college
(Grouping) Social and psychological reasons students may avoid using resources
(Evidence) Research on academic resources and academic performance
(Evidence) Research on self-care resources and student well-being
(Chronological) Story of student’s much-improved second-year experience in college
Even though there are various patterns, there’s also a certain logic and consistency. If your readers can follow your organization and understand how you’re connecting your ideas, they will likely feel as though the essay “flows.”
You can also preview your organization through signposting. This strategy involves giving your readers a roadmap before they delve into the body of your paper, and it’s typically found near the beginning of a shorter essay or at the end of the first section of a longer work, such as a thesis. It may look something like this:
“This paper examines the value of using resources in university settings. The first section describes the experience of a first-year student at a top-tier university who did not use resources. The following section describes possible reasons for not using them. It then describes the types of resources available and surveys the research on the benefits of using these resources. The essay concludes with an analysis of how the student’s experience changed after taking advantage of the available support.”
Analyzing coherence
Try these two strategies to analyze the flow of your draft at the global level.
Reverse outlining
A reverse outline allows you to see how you have organized your topics based on what you actually wrote, rather than what you planned to write. After making the reverse outline, you can analyze the order of your ideas. To learn more about reverse outlining, you can watch our demo of this strategy, or read our Reorganizing Drafts handout for a more in-depth explanation. Some questions to consider:
How am I ordering ideas? Can I describe the pattern?
Why are the ideas presented in this order? Would they make more sense if I reorder them?
What effect does the order of ideas have on my readers?
How would reordering the information affect my paper?
Color coding
You can use color coding to group similar ideas or ideas that are connected in various ways. After sorting your ideas into differently colored groups, figure out how these ideas relate to one another, both within color groups and between color groups. For example, how do blue ideas relate to one another? How does this blue idea connect to this yellow idea? We have a short color coding demo that illustrates using the strategy before you draft. The reverse outlining demo above illustrates this strategy applied to an existing draft.
Cohesion—local flow
Cohesion, or local flow, means that the ideas are connected clearly at the sentence level. With clear connections between sentences, readers can move smoothly from one sentence to the next without stopping, doubling back, or trying to make sense of the text. Fortunately, writers can enhance cohesion with the following sentence-level strategies.
Known-to-new sequencing
Readers can process familiar (“known”) information more quickly than unfamiliar (“new”) information. When familiar information appears at the beginning of sentences, readers can concentrate their attention on new information in later parts of the sentence. In other words, sequencing information from “known to new” can help enhance the flow.
The paragraphs below illustrate this sequencing. They both contain the same information, but notice where the known and new information is located in each version.
1. The compact fluorescent bulb has become the standard bulb for household lamps. Until recently, most people used incandescent bulbs in their lamps. Heating a tungsten filament until it glows, throwing off light, is how this type of bulb operates. Unfortunately, approximately 90% of the energy used to produce the light is wasted by heating the filament.
2. The compact fluorescent bulb has become the standard bulb for household lamps. Until recently, most lamps used incandescent bulbs. This type of bulb operates by heating a tungsten filament until it glows, throwing off light. Unfortunately, heating the filament wastes approximately 90% of the energy used to produce the light.
The second version flows better because it follows the known-to-new strategy. In the second paragraph, notice how “household lamps” appears in the “new” position (the end of the sentence), and in the next sentence, “most lamps” appears in the “known” position (or beginning of the sentence). Similarly, “incandescent bulbs” appears for the first time in the “new” position, and then “this type of bulb” appears in the “known” position of the next sentence, and so on.
In this example, the new information in one sentence appeared in the known position of the very next sentence, but that isn’t always the case. Once the new information has been introduced in the later part of a sentence, it becomes known and can occupy the beginning part of any subsequent sentence.
Transitional expressions
Transitions indicate the logical relationships between ideas—relationships like similarity, contrast, addition, cause and effect, or exemplification. For an in-depth look at how to use transitions effectively, take a look at our transitions handout. For an explanation of the subtle differences between transitional expressions, see our transitions (ESL) handout.
Clear pronoun reference
Flow can be interrupted when pronoun reference is unclear. Pronouns are words like he, she, it, they, which, and this. We use these words to substitute for nouns that have been mentioned earlier. We call these nouns “antecedents.” For example,
Clear reference: Active listening strategies help you learn. They focus your attention on important lecture content.
It’s clear that “strategies” is the antecedent for “they” because it’s the only noun that comes before the pronoun. When there’s more than one possible antecedent, the choice may be less clear, and the cohesion won’t be as strong. Take a look at the example below.
Unclear reference: I went by the bookstore earlier and bought some textbooks and notebooks for my classes, but I’m going to have to return them because I bought the wrong ones.
Here, “them” could refer to two antecedents: the textbooks or the notebooks. It’s unclear which of these purchases needs to be returned, so your reader may have to pause to try to figure it out, thus interrupting the flow of the reading experience. Generally, this problem can be fixed by either adding another noun, or rephrasing the sentence. Let’s try both strategies by adding a noun and breaking the sentence in two.
Clear reference: I went by the bookstore earlier and bought some textbooks and notebooks for my classes. I’m going to have to return the textbooks because I bought the wrong ones.
Now, it is clear what needs to be returned.
A common cause of confusion in a text is the use of “which.” Look at this example:
Unclear reference: I’ve begun spending more time in the library and have been getting more sleep, which has resulted in an improvement in my test scores.
Does “which” here refer to spending more time in the library, getting more sleep, or both? Again, let’s solve this by splitting it into two sentences and changing our wording:
Clear reference: I’ve begun spending more of my free time in the library and have been getting more sleep. These habits have resulted in an improvement in my test scores.
Here’s another example of “which” being used in a sentence. In this sentence, “which” only has one antecedent, the roommate’s habit of staying up late, so it is clear why the writer is having difficulties sleeping.
Clear reference: My new roommate tends to stay up late, which has made it hard for me to get enough sleep.
This/these + summary noun
Another way to clarify the reference of pronouns like “this” or “these” is to add a summary noun. Look at this example:
The school board put forth a motion to remove the school vending machines and a motion to move detention to the weekend instead of after school. This created backlash from students and parents.
In the sentence above, “this” is vague, and could be referring to a number of things. It could refer to:
The removal of vending machines
The moving of detention
Both motions
We can make this sentence more clear by adding something called a “summary noun,” like so:
The school board put forth a motion to remove the school vending machines, and a motion to move detention to the weekend instead of after school. These motions created backlash from students and parents.
By adding “motions,” the sentence can now only refer to both motions, rather than either individually.
Parallel structure
Parallel structure means using the same grammatical structure for things that come in sets. The similarity creates a rhythm that helps the writing flow.
Not parallel: walking, talked, and chewing gum
Parallel: walking, talking, and chewing gum
Not parallel: teenagers…people in their thirties…octogenarians
Parallel: people in their teens…people in their thirties…people in their eighties
Not parallel: To perform at your peak, you will need to get enough sleep each night, read the material and prepare questions before class every day, and be eating nutritious, well-balanced meals.
Parallel: To perform at your peak, you will need to get enough sleep each night, read the material and prepare questions before class every day, and eat nutritious, well-balanced meals.
Getting to the verb
Academic writers often disguise actions as things, making those things the subject of the sentence.
This change is called “nominalization” (“changing a verb to a noun”). It can be a useful strategy, but it can lead to excessively long subjects, pushing the verb far away from the beginning of the sentence. When there are too many words before the verb, the connection between the verb and the subject may not be clear. Readers may have to look backward in the sentence to find the subject, interrupting the flow of their reading.
Look at this example:
Student government’s recent decision to increase the rental fee on spaces that student groups reserve in the Union for regular meetings or special events, especially during high demand periods of the semester like homecoming week or the Week of Welcome but not during low-demand periods like midterm or finals week, elicited a response from several groups that were concerned about the potential impact of the change on their budgets.
“Student government’s decision…elicited a response.” There are 50 words before the verb “elicited” in this sentence! Compare this revision:
Student government recently decided to increase the rental fee on spaces that student groups reserve in the Union for regular meetings or special events, especially during high demand periods of the semester like homecoming week or the Week of Welcome but not during low-demand periods like midterm or finals week. This decision elicited a response from several groups that were concerned about the potential impact of the change on their budgets.
By changing the thing “decision” into the action “decided,” we’ve created a sentence with just two words before the verb, so it’s very clear who did what. We’ve also split the longer sentence into two, keeping the verb “elicited” and adding “this decision.”
Look for nouns that have underlying actions and try turning them into verbs near the beginning of your sentence: decision–>decide; emergence–>emerge; notification–>notify; description–>describe; etc.
Works consulted
We consulted these works while writing this handout. This is not a comprehensive list of resources on the handout’s topic, and we encourage you to do your own research to find additional publications. Please do not use this list as a model for the format of your own reference list, as it may not match the citation style you are using. For guidance on formatting citations, please see the UNC Libraries citation tutorial. We revise these tips periodically and welcome feedback.
Ruszkiewicz, John J., Christy Friend, Daniel Seward, and Maxine Hairston. 2010. The Scott, Foresman Handbook for Writers, 9th ed. Boston: Pearson Education.
You may reproduce it for non-commercial use if you use the entire handout and attribute the source: The Writing Center, University of North Carolina at Chapel Hill
Essay Organization is shared under a CC BY-NC 4.0 license and was authored, remixed, and/or curated by LibreTexts.
CHAPTER DESCRIPTION
Understanding audience, purpose and context
Before we give the presentations in the scenarios described above, we need to consider our audience, purpose, and context. We need to adjust the formality and complexity of our language, depending on what our audience already knows. In the context of a professional conference, we can assume that our audience knows the technical language of our subject. In a third grade classroom, on the other hand, we would use less complex language. For the professional conference, we could include complicated information on our slides, but that probably wouldn't be effective for children. Our purpose will also affect how we make our presentation; we want to inform our listeners about cybersecurity, but we may need to entertain an audience of third graders a bit more than our professional colleagues.
The same thing is true with writing. For example, when we are writing for an academic audience of classmates and instructors, we use more formal, complex language than when we are writing for an audience of children. In all cases, we need to consider what our audience already knows, what they might think about our topic, and how they will respond to our ideas.
In writing, we also need to think about appearance, just as we do when giving a presentation. The way our essay looks is an important part of establishing our credibility as authors, in the same way that our appearance matters in a professional setting. Careful use of MLA format and careful proofreading help our essays to appear professional; consult MLA Formatting Guides for advice.
The rhetorical triangle
Before you start to write, you need to know:
Who is the intended audience? (Who are you writing this for?)
What is the purpose? (Why are you writing this?)
What is the context? (What is the situation, when is the time period, and where are your readers?)
We will examine each of these below.
AUDIENCE ~ Who are you writing for?
Your audience are the people who will read your writing, or listen to your presentation. In the examples above, the first audience were your professional colleagues; the second audience were your daughter and her classmates. Naturally, your presentation will not be the same to these two audiences.
Here are some questions you might think about as you’re deciding what to write about and how to shape your message:
What do I know about my audience? (What are their ages, interests, and biases? Do they have an opinion already? Are they interested in the topic? Why or why not?)
What do they know about my topic? (And, what does this audience not know about the topic? What do they need to know?)
What details might affect the way this audience thinks about my topic? (How will facts, statistics, personal stories, examples, definitions, or other types of evidence affect this audience?)
In academic writing, your readers will usually be your classmates and instructors. Sometimes, your instructor may ask you to write for a specific audience. This should be clear from the assignment prompt; if you are not sure, ask your instructor who the intended audience is.
PURPOSE - Why are you writing?
Your primary purpose for academic writing may be to inform, to persuade, or to entertain your audience. In the examples above, your primary purpose was to inform your listeners about cybersecurity.
Audience and purpose work together, as in these examples:
I need to write a letter to my landlord explaining why my rent is late so she won’t be upset. (Audience = landlord; Purpose = explaining my situation and keeping my landlord happy)
I want to write a proposal for my work team to persuade them to change our schedule. (Audience = work team; Purpose = persuading them to get the schedule changed)
I have to write a research paper for my environmental science instructor comparing solar to wind power. (Audience = instructor; Purpose = informing by analyzing and showing that you understand these two power sources)
Here are some of the main kinds of informative and persuasive writing you will do in college:
INFORMATIVE WRITING
PERSUASIVE WRITING
describes
argues
explains
defends
tells a story
convinces
summarizes
justifies
analyzes
advocates
compares/contrasts
supports
How Do I Know What My Purpose Is?
Sometimes your instructor will give you a purpose, like in the example above about the environmental science research paper (to inform), but other times, in college and in life, your purpose will depend on what effect you want your writing to have on your audience. What is the goal of your writing? What do you hope for your audience to think, feel, or do after reading it? Here are a few possibilities:
Persuade or inspire them to act or to think about an issue from your point of view.
Challenge them or make them question their thinking or behavior.
Argue for or against something they believe or do; change their minds or behavior.
Inform or teach them about a topic they don’t know much about.
Connect with them emotionally; help them feel understood.
There are many different types of writing in college: essays, lab reports, case studies, business proposals, and so on. Your audience and purpose may be different for each type of writing, and each discipline, or kind of class. This brings us to context.
CONTEXT ~ What is the situation?
When and where are you and your readers situated? What are your readers' circumstances? What is happening around them? Answering these questions will help you figure out the context, which helps you decide what kind of writing fits the situation best. The context is the situation, setting, or environment; it is the place and time that you are writing for. In our examples above, the first context is a professional conference; the second context is a third-grade classroom. The kind of presentation you write would be very different for these different contexts.
Here's another example: Imagine that your car breaks down on the way to class. You need to send a message to someone to help you.
AUDIENCE: your friends
PURPOSE: to ask for help
CONTEXT: you are standing by the side of Little Patuxent Parkway, 10 minutes before class begins. Your friends are already at the campus Starbucks or in Duncan Hall.
Do you and your readers have time for you to write a 1,000-word essay about how a car works, and how yours has broken down? Or would one word ('help!') and a photo be a better way to send your message?
Now imagine that you are enrolled in a mechanical engineering class, and your professor has asked for a 4-page explanation of how internal combustion works in your car. What kind of writing should you produce? This would be the appropriate audience, purpose, and context for the 1,000-word essay about how a car works.
Activity ~ A Note about Tone
As you consider your audience, purpose, and context, you will need to think about your word choice as well. For example, say these two phrases out loud:
very sick kids
seriously ill children
Do they mean the same thing? Would you use the phrases in the same way? How about:
lots of stuff
many items
The words we choose help determine the tone of our writing, which is connected to audience, purpose, and context. Can you think of other examples using formal and informal tone?
Or, how about watching a funny video? In this short (3.5 minutes) video from the popular children's program Sesame Street, Sir Ian McKellen tries to teach Cookie Monster a new word, but at first, Sir Ian doesn't really understand what his audience knows (or doesn't know), so Cookie Monster doesn't understand.
Portions of this chapter were modified from the following Open Educational Resources:
Chapter includes early and later draft revision questions
You have a draft! In many ways, you have done a lot of the hard work by getting ideas down on paper or on the screen.
There are many steps to drafting and revising, so try to resist going straight to the editing, in other words, looking for grammar errors or a misplaced or misused word. Those are important things to look at eventually, but in the early stages of revision, you have the opportunity to focus more on major concerns (we sometimes call them global concerns): idea development, essay focus, coherence among your ideas, whether or not you are meeting the assignment goal and purposes.
Here are some strategies for approaching the first revision, the “shape up” phase of your draft. There is a lot of opportunity here, for you to add, delete, rearrange, expand, and realize what you would like to rethink or express differently.
Early Draft Questions: Reading Your Draft to Look at Structure and Content
In your introductory section of the essay:
Do you have a working claim? Does that claim respond to the question on the assignment sheet?
Are you beginning the paper with an introductory paragraph that leads the reader up to your claim?
Is your claim at the end of the intro?
The body of the essay:
Does each paragraph focus on only one idea? In an argumentative or persuasive paper, paragraphs often explore reasons, which support your claim. When you begin to discuss a new idea/reason, do you make a paragraph break?
Do all of your reasons support your claim, and are your reasons supported by evidence?
Have you cited the sources that you have integrated into the draft as evidence?
Do you have a Works Cited page for those sources you referenced?
The conclusion of the essay:
The conclusion may be the last thing you write. Some writers choose to take sentences that feel out of place or perhaps repetitive and paste them into a draft conclusion paragraph that can be edited later. Do you already have a conclusion? If so, great. If not, keep working on it for the final draft.
As you continue working on your paper, try using your rhetorical skills and examining your work.
Early Draft Revisions: Reading Rhetorically
What is your main point? Is the point held consistently throughout the text, or does it wander at any point?
What information do you provide to support the central idea? Making a list of each point will help you analyze. Each paragraph should address one reason, and all paragraphs should relate to the text’s central idea.
What kind of evidence are you using? Is your evidence based more on fact or opinion? Which type of evidence does this assignment require? Where does your evidence come from? Are the sources authoritative and credible?
What is your main purpose? Note that this is different than the text’s main idea. The text’s main idea (above) refers to the central claim embedded in the text. Your purpose, however, refers to what you hope to accomplish in your essay (or assignment). Do you need to be objective or persuasive? Be sure to revisit the assignment if you are not clear on what the assignment’s purpose is!
What is your tone in the piece? Authoritative? Sarcastic? Are you using simple language? Informal language? Are you too passionate? Sometimes one’s outrage or belief in the righteousness of their claim prevents the reasonableness of an argument. Make sure that your claim is supported by reasons and well-researched evidence versus merely personal belief in the integrity of your claim. Does the language feel positive or negative? Most importantly, is the tone that you are using appropriate for the audience for your text?
Once you have gone through your own early draft review, peer reviews, and any other read-throughs and analyses of your draft, you may be ready for the final stage of revision. This is not simply editing—checking for misspelled words or missing commas.
Once again, you have the opportunity to “re-see” your paper, to look closely and deeply at it to make sure that it is making sense, that it flows, that it is meeting the core assignment requirements, to re-envision what the paper can be. You still have time to make major changes, such as providing additions or deleting entire sections. Those are all wonderful things to do at this final revision stage in order to make your paper stronger.
Later Draft Revisions: Making Final Changes and Getting Ready to Submit the Assignment
Carefully consider all feedback—Based on that feedback from readers (peer reviewers, tutors, your instructor, friends, etc.), where can you make your essay more reader-friendly? Where does it need more effort and focus?
Revisit the assignment—If there are evaluation criteria, use them to evaluate your own draft. Identify in the paper where you are adhering to those criteria, where you feel like you still need work.
Consider your sources—Are you engaging with required source materials as much or as deeply as you need to be? Would your paper be stronger if you reread the sources another time to better understand them? Do you need more source support in the paper? Do you need to enhance your source integration (signal phrases, citations)?
Revisit feedback on previous papers—Often, we make consistent errors in our writing from paper to paper. Read over feedback from other papers—even from other classes—and review your paper with special attention to those errors. There is still time to come talk to your professor about fixing them if you don’t understand how to avoid them!
Visit the Writing Center—It never hurts to have an objective pair of eyes look over your work. Bring the assignment sheet with you so that the Writing Center tutors can see what the instructor’s requirements for the assignment are. Communicate to the tutor about your key areas of concern or areas of focus.
Read your paper aloud, slowly—This can help you to hear any missing words or components. We often miss things when we only read because we read so quickly. If, when reading aloud, something sounds off, it probably is. Revisit those sentences that sound clunky on the tongue.
Ask for instructor feedback—If there are areas of your paper that you are struggling with, talk to your professor and ask for some guidance. It is best to visit office hours or schedule an appointment with your professor several days before the due date of the essay.
Attribution: Melanie Gagich and Emilie Zickel are the original authors of this section. This page is licensed under a CC-BY NC 4.0 license. It has been lightly edited by Dr. Adam Falik and Dr. Doreen Piano for the LOUIS OER Dual Enrollment course development program to create "English Composition II" and has been licensed under a Creative Commons Attribution-NonCommercial-ShareAlike 4.0 International License.
CHAPTER DESCRIPTION
Discusses common word errors
Just as a mason uses bricks to build sturdy homes, writers use words to build successful documents. Consider the construction of a building. Builders need to use tough, reliable materials to build a solid and structurally sound skyscraper. From the foundation to the roof and every floor in between, every part is necessary. Writers need to use strong, meaningful words from the first sentence to the last and in every sentence in between.
You already know many words that you use every day as part of your writing and speaking vocabulary. You probably also know that certain words fit better in certain situations. Letters, e-mails, and even quickly jotted grocery lists require the proper selection of vocabulary. Imagine you are writing a grocery list to purchase the ingredients for a recipe but accidentally write down cilantro when the recipe calls for parsley. Even though cilantro and parsley look remarkably alike, each produces a very different effect in food. This seemingly small error could radically alter the flavor of your dish!
Having a solid everyday vocabulary will help you while writing, but learning new words and avoiding common word errors will make a real impression on your readers. Experienced writers know that deliberate, careful word selection and usage can lead to more polished, more meaningful work. This chapter covers word choice and vocabulary-building strategies that will improve your writing.
Some words in English cause trouble for speakers and writers because these words share a similar pronunciation, meaning, or spelling with another word. These words are called commonly confused words.
For example, read aloud the following sentences containing the commonly confused words new and knew:
I liked her new sweater.
I knew she would wear that sweater today.
These words may sound alike when spoken, but they carry entirely different usages and meanings. New is an adjective that describes the sweater, and knew is the past tense of the verb to know.
Recognizing Commonly Confused Words
New and knew are just two of the words that can be confusing because of their similarities. Familiarize yourself with the following list of commonly confused words. Recognizing these words in your own writing and in other pieces of writing can help you choose the correct word.
Commonly Confused Words
A, An, And
A (article). Used before a word that begins with a consonant.
a key, a mouse, a screen
An (article). Used before a word that begins with a vowel.
an airplane, an ocean, an igloo
And (conjunction). Connects two or more words together.
peanut butter and jelly, pen and pencil, jump and shout
Accept, Except
Accept (verb). Means to take or agree to something offered.
They accepted our proposal for the conference.
Except (conjunction). Means only or but.
We could fly there except the tickets cost too much.
Affect, Effect
Affect (verb). Means to create a change.
Hurricane winds affect the amount of rainfall.
Effect (noun). Means an outcome or result.
The heavy rains will have an effect on the crop growth.
Are, Our
Are (verb). A conjugated form of the verb be.
My cousins are all tall and blonde.
Our (pronoun). Indicates possession, usually follows the pronoun we.
We will bring our cameras to take pictures.
By, Buy
By (preposition). Means next to.
My glasses are by the bed.
Buy (verb). Means to purchase.
I will buy new glasses after the doctor’s appointment.
Its, It’s
Its (pronoun). A form of it that shows possession.
The butterfly flapped its wings.
It’s (contraction). Joins the words it and is.
It’s the most beautiful butterfly I have ever seen.
Know, No
Know (verb). Means to understand or possess knowledge.
I know the male peacock sports the brilliant feathers.
No. Used to make a negative.
I have no time to visit the zoo this weekend.
Loose, Lose
Loose (adjective). Describes something that is not tight or is detached.
Without a belt, her pants are loose on her waist.
Lose (verb). Means to forget, to give up, or to fail to earn something.
She will lose even more weight after finishing the marathon training.
Of, Have
Of (preposition). Means from or about.
I studied maps of the city to know where to rent a new apartment.
Have (verb). Means to possess something.
I have many friends to help me move.
Have (linking verb). Used to connect verbs.
I should have helped her with that heavy box.
Quite, Quiet, Quit
Quite (adverb). Means really or truly.
My work will require quite a lot of concentration.
Quiet (adjective). Means not loud.
I need a quiet room to complete the assignments.
Quit (verb). Means to stop or to end.
I will quit when I am hungry for dinner.
Right, Write
Right (adjective). Means proper or correct.
When bowling, she practices the right form.
Right (adjective). Also means the opposite of left.
Begin the dance with your right foot.
Write (verb). Means to communicate on paper.
After the team members bowl, I will write down their scores.
Set, Sit
Set (verb). Means to put an item down.
She set the mug on the saucer.
Set (noun). Means a group of similar objects.
All the mugs and saucers belonged in a set.
Sit (verb). Means to lower oneself down on a chair or another place
I’ll sit on the sofa while she brews the tea.
Suppose, Supposed
Suppose (verb). Means to think or to consider
I suppose I will bake the bread because no one else has the recipe.
Suppose (verb). Means to suggest.
Suppose we all split the cost of the dinner.
Supposed (verb). The past tense form of the verb suppose, meaning required or allowed.
She was supposed to create the menu.
Than, Then
Than (conjunction). Used to connect two or more items when comparing
Registered nurses require less schooling than doctors.
Then (adverb). Means next or at a specific time.
Doctors first complete medical school and then obtain a residency.
Their, They’re, There
Their (pronoun). A form of they that shows possession.
The dog walkers feeds their dogs every day at two o’clock.
They’re (contraction). Joins the words they and are.
They’re the sweetest dogs in the neighborhood.
There (adverb). Indicates a particular place.
The dogs’ bowls are over there, next to the pantry.
There (expletive used to delay the subject). Indicates the presence of something
There are more treats if the dogs behave.
To, Two, Too
To (preposition). Indicates movement.
Let’s go to the circus.
To. A word that completes an infinitive verb.
to play, to ride, to watch.
Two. The number after one. It describes how many.
Two clowns squirted the elephants with water.
Too (adverb). Means also or very.
The tents were too loud, and we left.
Use, Used
Use (verb). Means to apply for some purpose.
We use a weed whacker to trim the hedges.
Used. The past tense form of the verb to use
He used the lawnmower last night before it rained.
Used to. Indicates something done in the past but not in the present
He used to hire a team to landscape, but now he landscapes alone.
Who’s, Whose
Who’s (contraction). Joins the words who and either is or has.
Who’s the new student? Who’s met him?
Whose (pronoun). A form of who that shows possession.
Whose schedule allows them to take the new student on a campus tour?
Your, You’re
Your (pronoun). A form of you that shows possession.
Your book bag is unzipped.
You’re (contraction). Joins the words you and are.
You’re the girl with the unzipped book bag.
Figure 10.1 "Camera Sign"
The English language contains so many words; no one can say for certain how many words exist. In fact, many words in English are borrowed from other languages. Many words have multiple meanings and forms, further expanding the immeasurable number of English words. Although the list of commonly confused words serves as a helpful guide, even these words may have more meanings than shown here. When in doubt, consult an expert: the dictionary!
Exercise 1
Complete the following sentences by selecting the correct word.
1. My little cousin turns ________(to, too, two) years old tomorrow.
2. The next-door neighbor’s dog is ________(quite, quiet, quit) loud. He barks constantly throughout the night.
3. ________(Your, You’re) mother called this morning to talk about the party.
4. I would rather eat a slice of chocolate cake ________(than, then) eat a chocolate muffin.
5. Before the meeting, he drank a cup of coffee and ________(than, then) brushed his teeth.
6. Do you have any ________(loose, lose) change to pay the parking meter?
7. Father must ________(have, of) left his briefcase at the office.
8. Before playing ice hockey, I was ________(suppose, supposed) to read the contract, but I only skimmed it and signed my name quickly, which may ________(affect, effect) my understanding of the rules.
9. Tonight she will ________(set, sit) down and ________(right, write) a cover letter to accompany her résumé and job application.
10. It must be fall, because the leaves ________(are, our) changing, and ________(it’s, its) getting darker earlier.
Strategies to Avoid Commonly Confused Words
When writing, you need to choose the correct word according to its spelling and meaning in the context. Not only does selecting the correct word improve your vocabulary and your writing, but it also makes a good impression on your readers. It also helps reduce confusion and improve clarity. The following strategies can help you avoid misusing confusing words.
1. Use a dictionary. Keep a dictionary at your desk while you write. Look up words when you are uncertain of their meanings or spellings. Many dictionaries are also available online, and the Internet’s easy access will not slow you down. Check out your cell phone or smartphone to see if a dictionary app is available.
2. Keep a list of words you commonly confuse. Be aware of the words that often confuse you. When you notice a pattern of confusing words, keep a list nearby, and consult the list as you write. Check the list again before you submit an assignment to your instructor.
3. Study the list of commonly confused words. You may not yet know which words confuse you, but before you sit down to write, study the words on the list. Prepare your mind for working with words by reviewing the commonly confused words identified in this chapter.
Figure 10.2 " A Commonly Misused Word on a Public Sign"
Tip
Commonly confused words appear in many locations, not just at work or at school. Be on the lookout for misused words wherever you find yourself throughout the day. Make a mental note of the error and remember its correction for your own pieces of writing.
Exercise 2
The following paragraph contains eleven errors. Find each misused word and correct it by adding the proper word.
The original United States Declaration of Independence sets in a case at the Rotunda for the Charters of Freedom as part of the National Archives in Washington, DC. Since 1952, over one million visitors each year of passed through the Rotunda too snap a photograph to capture they’re experience. Although signs state, “No Flash Photography,” forgetful tourists leave the flash on, an a bright light flickers for just a millisecond. This millisecond of light may not seem like enough to effect the precious document, but supposed how much light could be generated when all those milliseconds are added up. According to the National Archives administrators, its enough to significantly damage the historic document. So, now, the signs display quit a different message: “No Photography.” Visitors continue to travel to see the Declaration that began are country, but know longer can personal pictures serve as mementos. The administrators’ compromise, they say, is a visit to the gift shop for a preprinted photograph.
Key Takeaways
In order to write accurately, it is important for writers to be aware of commonly confused words.
Although commonly confused words may look alike or sound alike, their meanings are very different.
Consulting the dictionary is one way to make sure you are using the correct word in your writing. You may also keep a list of commonly confused words nearby when you write or study the chart in this book.
Choosing the proper words leaves a positive impression on your readers.
Writing Application
Review the latest assignment you completed for school or for work. Does it contain any commonly confused words? Circle each example and use the circled words to begin your own checklist of commonly confused words. Continue to add to your checklist each time you complete an assignment and find a misused word.
One essential aspect of good writing is accurate spelling. With computer spell checkers, spelling may seem simple, but these programs fail to catch every error. Spell checkers identify some errors, but writers still have to consider the flagged words and suggested replacements. Writers are still responsible for the errors that remain.
For example, if the spell checker highlights a word that is misspelled and gives you a list of alternative words, you may choose a word that you never intended even though it is spelled correctly. This can change the meaning of your sentence. It can also confuse readers, making them lose interest. Computer spell checkers are useful editing tools, but they can never replace human knowledge of spelling rules, homonyms, and commonly misspelled words. Also, autocorrect can sometimes make the wrong correction, changing the meaning of your statement.
Common Spelling Rules
The best way to master new words is to understand the key spelling rules. Keep in mind, however, that some spelling rules carry exceptions. A spell checker may catch these exceptions, but knowing them yourself will prepare you to spell accurately on the first try. You may want to try memorizing each rule and its exception like you would memorize a rhyme or lyrics to a song.
Write i before e except after c, or when pronounced ay like “neighbor” or “weigh.”
achieve, niece, alien
receive, deceive
When words end in a consonant plus y, drop the y and add an i before adding another ending.
happy + er = happier
cry + ed = cried
When words end in a vowel plus y, keep the y and add the ending.
delay + ed = delayed
Memorize the following exceptions to this rule: day, lay, say, pay = daily, laid, said, paid
When adding an ending that begins with a vowel, such as –able, –ence, –ing, or –ity, drop the last e in a word.
write + ing = writing
pure + ity = purity
When adding an ending that begins with a consonant, such as –less, –ment, or –ly, keep the last e in a word.
hope + less = hopeless
advertise + ment = advertisement
For many words ending in a consonant and an o, add –s when using the plural form.
photo + s = photos
soprano + s = sopranos
Add –es to words that end in s, ch, sh, and x.
church + es = churches
fax + es = faxes
Exercise 3
Identify and correct the nine misspelled words in the following paragraph.
Sherman J. Alexie Jr. was born in October 1966. He is a Spokane/Coeur d’Alene Indian and an American writer, poet, and filmmaker. Alexie was born with hydrocephalus, or water on the brain. This condition led doctors to predict that he would likly suffer long-term brain damage and possibly mental retardation. Although Alexie survived with no mental disabilitys, he did suffer other serious side effects from his condition that plagud him throughout his childhood. Amazingly, Alexie learned to read by the age of three, and by age five he had read novels such as John Steinbeck’s The Grapes of Wrath. Reared on an Indian reservation, Alexie often felt aleinated from his peers because of his avid love for reading and also from the long-term effects of his illness, which often kept him from socializeing with his peers on the reservation. The reading skills he displaid at such a young age foreshadowed what he would later become. Today Alexie is a prolific and successful writer with several story anthologeis to his credit, noteably The Lone Ranger and Tonto Fistfight in Heaven and The Toughest Indian in the World. Most of his fiction is about contemporary Native Americans who are influenced by pop culture and pow wows and everything in between. His work is sometimes funny but always thoughtful and full of richness and depth. Alexie also writes poetry, novels, and screenplays. His latest collection of storys is called War Dances, which came out in 2009.
Tip
Eight Tips to Improve Spelling Skills
1. Read the words in your assignment carefully, and avoid skimming over the page. Focusing on your written assignment word by word will help you pay close attention to each word’s spelling. Skimming quickly, you may overlook misspelled words.
2. Use mnemonic devices to remember the correct spelling of words. Mnemonic devices, or memory techniques and learning aids, include inventive sayings or practices that help you remember. For example, the saying “It is important to be a beautiful person inside and out” may help you remember that beautiful begins with “be a.” The practice of pronouncing the word Wednesday Wed-nes-day may help you remember how to spell the word correctly.
3. Use a dictionary. Many professional writers rely on the dictionary—either in print or online. If you find it difficult to use a regular dictionary, ask your instructor to help you find a “poor speller’s dictionary.”
4. Use your computer’s spell checker. The spell checker will not solve all your spelling problems, but it is a useful tool. See the introduction to this section for cautions about spell checkers.
5. Keep a list of frequently misspelled words. You will often misspell the same words again and again, but do not let this discourage you. All writers struggle with the spellings of certain words; they become aware of their spelling weaknesses and work to improve. Be aware of which words you commonly misspell, and you can add them to a list to learn to spell them correctly.
6. Look over corrected papers for misspelled words. Add these words to your list and practice writing each word four to five times each. Writing teachers will especially notice which words you frequently misspell, and it will help you excel in your classes if they see your spelling improve.
7. Test yourself with flashcards. Sometimes the old-fashioned methods are best, and for spelling, this tried-and-true technique has worked for many students. You can work with a peer or alone.
8. Review the common spelling rules explained in this chapter. Take the necessary time to master the material; you may return to the rules in this chapter again and again, as needed.
Tip
Remember to focus on spelling during the editing and revising step of the writing process. Start with the big ideas such as organizing your piece of writing and developing effective paragraphs, and then work your way down toward the smaller—but equally important—details like spelling and punctuation. To read more about the writing process and editing and revising, see Chapter 4, "The Writing Process."
Homonyms
Homonyms are words that sound like one another but have different meanings.
Commonly Misused Homonyms
Principle, Principal
Principle (noun). A fundamental concept that is accepted as true.
The principle of human equality is an important foundation for all nations.
Principal (noun). The original amount of debt on which interest is calculated.
The payment plan allows me to pay back only the principal amount, not any compounded interest.
Principal (noun). A person who is the main authority of a school.
The principal held a conference for both parents and teachers.
Where, Wear, Ware
Where (adverb). The place in which something happens.
Where is the restaurant?
Wear (verb). To carry or have on the body.
I will wear my hiking shoes I when go on a climb tomorrow morning.
Ware (noun). Articles of merchandise or manufacture (usually, wares).
When I return from shopping, I will show you my wares.
Lead, Led
Lead (noun). A type of metal used in pipes and batteries.
The lead pipes in my homes are old and need to be replaced.
Led (verb). The past tense of the verb lead.
After the garden, she led the patrons through the museum.
Which, Witch
Which (pronoun). Replaces one out of a group.
Which apartment is yours?
Witch (noun). A person who practices sorcery or who has supernatural powers.
She thinks she is a witch, but she does not seem to have any powers.
Peace, Piece
Peace (noun). A state of tranquility or quiet.
For once, there was peace between the argumentative brothers.
Piece (noun). A part of a whole.
I would like a large piece of cake, thank you.
Passed, Past
Passed (verb). To go away or move.
He passed the slower cars on the road using the left lane.
Past (noun). Having existed or taken place in a period before the present.
The argument happened in the past, so there is no use in dwelling on it.
Lessen, Lesson
Lessen (verb). To reduce in number, size, or degree.
My dentist gave me medicine to lessen the pain of my aching tooth.
Lesson (noun). A reading or exercise to be studied by a student.
Today’s lesson was about mortgage interest rates.
Patience, Patients
Patience (noun). The capacity of being patient (waiting for a period of time or enduring pains and trials calmly).
The novice teacher’s patience with the unruly class was astounding.
Patients (plural noun). Individuals under medical care.
The patients were tired of eating the hospital food, and they could not wait for a home-cooked meal.
Sees, Seas, Seize
Sees (verb). To perceive with the eye.
He sees a whale through his binoculars.
Seas (plural noun). The plural of sea, a great body of salt water.
The tidal fluctuation of the oceans and seas are influenced by the moon.
Seize (verb). To possess or take by force.
The king plans to seize all the peasants’ land.
Threw, Through
Threw (verb). The past tense of throw.
She threw the football with perfect form.
Through (preposition). A word that indicates movement.
She walked through the door and out of his life.
Exercise 4
Complete the following sentences by selecting the correct homonym.
1. Do you agree with the underlying ________(principle, principal) that ensures copyrights are protected in the digital age?
2. I like to ________(where, wear, ware) unique clothing from thrift stores that do not have company logos on them.
3. Marjorie felt like she was being ________(led, lead) on a wild goose chase, and she did not like it one bit.
4. Serina described ________(witch, which) house was hers, but now that I am here, they all look the same.
5. Seeing his friend without a lunch, Miguel gave her a ________(peace, piece) of his apple.
6. Do you think that it is healthy for mother to talk about the ________(passed, past) all the time?
7. Eating healthier foods will ________(lessen, lesson) the risk of heart disease.
8. I know it sounds cliché, but my father had the ________(patients, patience) of a saint.
9. Daniela ________(sees, seas, seize) possibilities in the bleakest situations, and that it is why she is successful.
10. Everyone goes ________(through, threw) hardships in life regardless of who they are.
Commonly Misspelled Words
Below is a list of commonly misspelled words. You probably use these words every day in either speaking or writing. Each word has a segment in bold type, which indicates the problem area of the word that is often spelled incorrectly. If you can, use this list as a guide before, during, and after you write.
Tip
Use the following two tricks to help you master these troublesome words:
Copy each word as few times and underline the problem area.
Copy the words onto flash cards and have the friend test you.
Figure 10.3 "Commonly Misspelled Words"
across
disappoint
integration
particular
separate
address
disapprove
intelligent
perform
similar
answer
doesn’t
interest
perhaps
since
argument
eighth
interfere
personnel
speech
athlete
embarrass
jewelry
possess
strength
beginning
environment
judgment
possible
success
behavior
exaggerate
knowledge
prefer
surprise
calendar
familiar
maintain
prejudice
taught
career
finally
mathematics
privilege
temperature
conscience
government
meant
probably
thorough
crowded
grammar
necessary
psychology
thought
definite
height
nervous
pursue
tired
describe
illegal
occasion
reference
until
desperate
immediately
opinion
rhythm
weight
different
important
optimist
ridiculous
written
Exercise 5
Identify and correct the ten commonly misspelled words in the following paragraph.
Brooklyn is one of the five boroughs that make up New York City. It is located on the eastern shore of Long Island directly accross the East River from the island of Manhattan. Its beginings stretch back to the sixteenth century when it was founded by the Dutch who originally called it “Breuckelen.” Immedietely after the Dutch settled Brooklyn, it came under British rule. However, neither the Dutch nor the British were Brooklyn’s first inhabitants. When European settlers first arrived, Brooklyn was largely inhabited by the Lenapi, a collective name for several organized bands of Native American people who settled a large area of land that extended from upstate New York through the entire state of New Jersey. They are sometimes referred to as the Delaware Indians. Over time, the Lenapi succumbed to European diseases or conflicts between European settlers or other Native American enemies. Finalley they were pushed out of Brooklyn completely by the British. In 1776, Brooklyn was the site of the first importent battle of the American Revolution known as the Battle of Brooklyn. The colonists lost this battle, which was led by George Washington, but over the next two years they would win the war, kicking the British out of the colonies once and for all. By the end of the nineteenth century, Brooklyn grew to be a city in its own right. The completion of the Brooklyn Bridge was an ocasion for celebration; transportation and commerce between Brooklyn and Manhattan now became much easier. Eventually, in 1898, Brooklyn lost its seperate identity as an independent city and became one of five boroughs of New York City. However, in some people’s opinien, the intagration into New York City should have never happened; they though Brooklyn should have remained an independent city.
Key Takeaways
Accurate, error-free spelling enhances your credibility with the reader.
Mastering the rules of spelling may help you become a better speller.
Knowing the commonly misused homonyms may prevent spelling errors.
Studying the list of commonly misspelled words in this chapter, or studying a list of your own, is one way to improve your spelling skills.
Writing Application
What is your definition of a successful person? Is it based on a person’s profession or is it based on his or her character? Perhaps success means a combination of both. In one paragraph, describe in detail what you think makes a person successful. When you are finished, proofread your work for spelling errors. Exchange papers with a partner and read each other’s work. See if you catch any spelling errors that your partner missed.
Effective writing involves making conscious choices with words. When you prepare to sit down to write your first draft, you likely have already completed some freewriting exercises, chosen your topic, developed your thesis statement, written an outline, and even selected your sources. When it is time to write your first draft, start to consider which words to use to best convey your ideas to the reader.
Some writers are picky about word choice as they start drafting. They may practice some specific strategies, such as using a dictionary and thesaurus, using words and phrases with proper connotations, and avoiding slang, clichés, and overly general words.
Once you understand these tricks of the trade, you can move ahead confidently in writing your assignment. Remember, the skill and accuracy of your word choice is a major factor in developing your writing style. Precise selection of your words will help you be more clearly understood—in both writing and speaking.
Using a Dictionary and Thesaurus
Even professional writers need help with the meanings, spellings, pronunciations, and uses of particular words. In fact, they rely on dictionaries to help them write better. No one knows every word in the English language and its multiple uses and meanings, so all writers, from novices to professionals, can benefit from the use of dictionaries.
Most dictionaries provide the following information:
Spelling. How the word and its different forms are spelled.
Pronunciation. How to say the word.
Part of speech. The function of the word.
Definition. The meaning of the word.
Synonyms. Words that have similar meanings.
Etymology. The history of the word.
Look at the following sample dictionary entry to see which of the preceding information you can identify:
myth, mith, n. [Gr. mythos, a word, a fable, a legend.] A fable or legend embodying the convictions of a people as to their gods or other divine beings, their own beginnings and early history and the heroes connected with it, or the origin of the world; any invented story; something or someone having no existence in fact.—myth • ic, myth • i • cal
Like a dictionary, a thesaurus is another indispensable writing tool. A thesaurus gives you a list of synonyms, words that have the same (or very close to the same) meaning as another word. It also lists antonyms, words with the opposite meaning of the word. A thesaurus will help you when you are looking for the perfect word with just the right meaning to convey your ideas. It will also help you learn more words and use the ones you already know more correctly. However, be careful to avoid choosing words from the thesaurus that don't fit the tone of your writing or whose meaning might not be a perfect fit for what you are trying to say.
precocious adj, She’s such a precocious little girl!: uncommonly smart, mature, advanced, smart, bright, brilliant, gifted, quick, clever, apt.
Ant. slow, backward, stupid.
Using Proper Connotations
A denotation is the dictionary definition of a word. A connotation, on the other hand, is the emotional or cultural meaning attached to a word. The connotation of a word can be positive, negative, or neutral. Keep in mind the connotative meaning when choosing a word.
Scrawny
Denotation: Exceptionally thin and slight or meager in body or size.
Word used in a sentence: Although he was a premature baby and a scrawny child, Martin has developed into a strong man.
Connotation: (Negative) In this sentence the word scrawny may have a negative connotation in the readers’ minds. They might find it to mean a weakness or a personal flaw; however, the word fits into the sentence appropriately.
Skinny
Denotation: Lacking sufficient flesh, very thin.
Word used in a sentence: Skinny jeans have become very fashionable in the past couple of years.
Connotation: (Positive) Based on cultural and personal impressions of what it means to be skinny, the reader may have positive connotations of the word skinny.
Lean
Denotation: Lacking or deficient in flesh; containing little or no fat.
Word used in a sentence: My brother has a lean figure, whereas I have a more muscular build.
Connotation: (Neutral) In this sentence, lean has a neutral connotation. It does not call to mind an overly skinny person like the word scrawny, nor does imply the positive cultural impressions of the word skinny. It is merely a neutral descriptive word.
Notice that all the words have a very similar denotation; however, the connotations of each word differ.
Exercises 6
In each of the following items, you will find words with similar denotations. Identify the words’ connotations as positive, negative, or neutral by writing the word in the appropriate box. Copy the chart onto your own piece of paper.
curious, nosy, interested
lazy, relaxed, slow
courageous, foolhardy, assured
new, newfangled, modern
mansion, shack, residence
spinster, unmarried woman, career woman
giggle, laugh, cackle
boring, routine, prosaic
noted, notorious, famous
assertive, confident, pushy
Positive
Negative
Neutral
Avoiding Slang
Slang describes informal words that are considered nonstandard English. Slang often changes with passing fads and may be used by or be familiar to only a specific group of people. Most people use slang when they speak and in personal correspondences, such as e-mails, text messages, and instant messages. Slang is appropriate between friends in an informal context but should be avoided in formal academic writing.
Exercise 7
Edit the following paragraph by replacing the slang words and phrases with more formal language. Rewrite the paragraph on your own sheet of paper.
I felt like such an airhead when I got up to give my speech. As I walked toward the podium, I banged my knee on a chair. Man, I felt like such a klutz. On top of that, I kept saying “like” and “um,” and I could not stop fidgeting. I was so stressed out about being up there. I feel like I’ve been practicing this speech 24/7, and I still bombed. It was ten minutes of me going off about how we sometimes have to do things we don’t enjoy doing. Wow, did I ever prove my point. My speech was so bad I’m surprised that people didn’t boo. My teacher said not to sweat it, though. Everyone gets nervous his or her first time speaking in public, and she said, with time, I would become a whiz at this speech giving stuff. I wonder if I have the guts to do it again.
Avoiding Clichés
Clichés are descriptive expressions that have lost their effectiveness because they are overused. Writing that uses clichés often suffers from a lack of originality and insight. Avoiding clichés in formal writing will help you write in original and fresh ways.
Clichéd: Whenever my brother and I get into an argument, he always says something that makes my blood boil.
Plain: Whenever my brother and I get into an argument, he always says something that makes me really angry.
Original: Whenever my brother and I get into an argument, he always says something that makes me want to go to the gym and punch the bag for a few hours.
Tip
Think about all the cliché phrases that you hear in popular music or in everyday conversation. What would happen if these clichés were transformed into something unique?
Exercise 8
On your own sheet of paper, revise the following sentences by replacing the clichés with fresh, original descriptions.
1. She is writing a memoir in which she will air her family’s dirty laundry.
2. Fran had an ax to grind with Benny, and she planned to confront him that night at the party.
3. Mr. Muller was at his wit’s end with the rowdy class of seventh graders.
4. The bottom line is that Greg was fired because he missed too many days of work.
5. Sometimes it is hard to make ends meet with just one paycheck.
6. My brain is fried from pulling an all-nighter.
7. Maria left the dishes in the sink all week to give Jeff a taste of his own medicine.
8. While they were at the carnival Janice exclaimed, “Time sure does fly when you are having fun!”
9. Jeremy became tongue-tied after the interviewer asked him where he saw himself in five years.
10. Jordan was dressed to the nines that night.
Avoiding Overly General Words
Specific words and images make your writing more interesting to read. Whenever possible, avoid overly general words in your writing; instead, try to replace general language with particular nouns, verbs, and modifiers that convey details and that bring yours words to life. Add words that provide color, texture, sound, and even smell to your writing.
General: My new puppy is cute.
Specific: My new puppy is a ball of white fuzz with the biggest black eyes I have ever seen.
General: My teacher told us that plagiarism is bad.
Specific: My teacher, Ms. Atwater, created a presentation detailing exactly how plagiarism is illegal and unethical.
Exercise 9
Revise the following sentences by replacing the overly general words with more precise and attractive language. Write the new sentences on your own sheet of paper.
1. Reilly got into her car and drove off.
2. I would like to travel to outer space because it would be amazing.
3. Jane came home after a bad day at the office.
4. I thought Milo’s essay was fascinating.
5. The dog walked up the street.
6. The coal miners were tired after a long day.
7. The tropical fish are pretty.
8. I sweat a lot after running.
9. The goalie blocked the shot.
10. I enjoyed my Mexican meal.
Key Takeaways
Using a dictionary and thesaurus as you write will improve your writing by improving your word choice.
Connotations of words may be positive, neutral, or negative.
Slang, clichés, and overly general words should be avoided in academic writing.
Writing Application
Review a piece of writing that you have completed for school. Circle any sentences with slang, clichés, or overly general words and rewrite them using stronger language.
The English language contains an enormous and ever-growing number of words. Enhancing your vocabulary by learning new words can seem overwhelming, but if you know the common prefixes and suffixes of English, you will understand many more words.
Mastering common prefixes and suffixes is like learning a code. Once you crack the code, you cannot only spell words more correctly but also recognize and perhaps even define unfamiliar words.
Prefixes
A prefix is a word part added to the beginning of a word to create a new meaning. Study the common prefixes in the table below.
Tip
The main rule to remember when adding a prefix to a word is not to add letters or leave out any letters. See the table below for examples of this rule.
Figure 0.4 " Common Prefixes"
Prefix
Meaning
Example
dis
not, opposite of
dis + satisfied = dissatisfied
mis
wrongly
mis + spell = misspell
un
not
un + acceptable = unacceptable
re
again
re + election = reelection
inter
between
inter + related = interrelated
pre
before
pre + pay = prepay
non
not
non + sense = nonsense
super
above
super + script = superscript
sub
under
sub + merge = submerge
anti
against, opposing
anti + bacterial = antibacterial
Exercise 10
Identify the five words with prefixes in the following paragraph, and write their meanings on a separate sheet of paper.
At first, I thought one of my fuzzy, orange socks disappeared in the dryer, but I could not find it in there. Because it was my favorite pair, nothing was going to prevent me from finding that sock. I looked all around my bedroom, under the bed, on top of the bed, and in my closet, but I still could not find it. I did not know that I would discover the answer just as I gave up my search. As I sat down on the couch in the family room, my Dad was reclining on his chair. I laughed when I saw that one of his feet was orange and the other blue! I forgot that he was color-blind. Next time he does laundry I will have to supervise him while he folds the socks so that he does not accidentally take one of mine!
Exercise 11
Add the correct prefix to the word to complete each sentence. Write the word on your own sheet of paper.
1. I wanted to ease my stomach ________comfort, so I drank some ginger root tea.
2. Lenny looked funny in his ________matched shirt and pants.
3. Penelope felt ________glamorous at the party because she was the only one not wearing a dress.
4. My mother said those ________aging creams do not work, so I should not waste my money on them.
5. The child’s ________standard performance on the test alarmed his parents.
6. When my sister first saw the meteor, she thought it was a ________natural phenomenon.
7. Even though she got an excellent job offer, Cherie did not want to ________locate to a different country.
8. With a small class size, the students get to ________act with the teacher more frequently.
9. I slipped on the ice because I did not heed the ________cautions about watching my step.
10. A ________combatant is another word for civilian.
Suffixes
A suffix is a word part added to the end of a word to create a new meaning. Study the suffix rules in the following boxes.
Rule 1
When adding the suffixes –ness and –ly to a word, the spelling of the word does not change.
Examples:
dark + ness = darkness
scholar + ly = scholarly
Exceptions to Rule 1
When the word ends in y, change the y to i before adding –ness and –ly.
Examples:
ready + ly = readily
happy + ness = happiness
Rule 2
When the suffix begins with a vowel, drop the silent e in the root word.
Examples:
care + ing = caring
use + able = usable
Exceptions to Rule 2
When the word ends in ce or ge, keep the silent e if the suffix begins with a or o.
Examples:
replace + able = replaceable
courage + ous = courageous
Rule 3
When the suffix begins with a consonant, keep the silent e in the original word.
Examples:
care + ful = careful
care + less = careless
Exceptions to Rule 3
Examples:
true + ly = truly
argue + ment = argument
Rule 4
When the word ends in a consonant plus y, change the y to i before any suffix not beginning with i.
Examples:
sunny + er = sunnier
hurry + ing = hurrying
Rule 5
When the suffix begins with a vowel, double the final consonant only if (1) the word has only one syllable or is accented on the last syllable and (2) the word ends in a single vowel followed by a single consonant.
Examples:
tan + ing = tanning (one syllable word)
regret + ing = regretting (The accent is on the last syllable; the word ends in a single vowel followed by a single consonant.)
cancel + ed = canceled (The accent is not on the last syllable.)
prefer + ed = preferred
Exercise 12
On your own sheet of paper, write correctly the forms of the words with their suffixes.
1. refer + ed
2. refer + ence
3. mope + ing
4. approve + al
5. green + ness
6. benefit + ed
7. resubmit + ing
8. use + age
9. greedy + ly
10. excite + ment
Key Takeaways
A prefix is a word part added to the beginning of a word that changes the word’s meaning.
A suffix is a word part added to the end of a word that changes the word’s meaning.
Learning the meanings of prefixes and suffixes will help expand your vocabulary, which will help improve your writing.
Writing Application
Write a paragraph describing one of your life goals. Include five words with prefixes and five words with suffixes. Exchange papers with a classmate and circle the prefixes and suffixes in your classmate’s paper. Correct each prefix or suffix that is spelled incorrectly.
As you work with your draft, you will want to pay particular attention to the words you have chosen. Do they express exactly what you are trying to convey? Can you choose better, more effective words? Familiarity with synonyms and antonyms can be helpful in answering these questions.
Synonyms
Synonyms are words that have the same, or almost the same, meaning as another word. You can say an “easy task” or a “simple task” because easy and simple are synonyms. You can say Hong Kong is a “large city” or a “metropolis” because city and metropolis are synonyms.
However, it is important to remember that not all pairs of words in the English language are so easily interchangeable. The slight but important differences in meaning between synonyms can make a big difference in your writing. For example, the words boring and insipid may have similar meanings, but the subtle differences between the two will affect the message your writing conveys. The word insipid evokes a scholarly and perhaps more pretentious message than boring.
The English language is full of pairs of words that have subtle distinctions between them. All writers, professionals and beginners alike, face the challenge of choosing the most appropriate synonym to best convey their ideas. When you pay particular attention to synonyms in your writing, it comes across to your reader. The sentences become much more clear and rich in meaning.
Exercise 13
Replace the underlined words in the paragraph with appropriate synonyms. Write the new paragraph on your own sheet of paper.
When most people think of the Renaissance, they might think of artists like Michelangelo, Raphael, or Leonardo da Vinci, but they often overlook one of the very important figures of the Renaissance: Filippo Brunelleschi. Brunelleschi was born in Florence, Italy in 1377. He is considered the very best architect and engineer of the Renaissance. His impressive accomplishments are a testament to following one’s dreams, persevering in the face of obstacles, and realizing one’s vision.
The most difficult undertaking of Brunelleschi’s career was the dome of Florence Cathedral, which took sixteen years to construct. A major blow to the progress of the construction happened in 1428. Brunelleschi had designed a special ship to carry the one hundred tons of marble needed for the dome. He felt this would be the most inexpensive way to transport the marble, but the unthinkable happened. The ship went down to the bottom of the water, taking all the marble with it to the bottom of the river. Brunelleschi was really sad. Nevertheless, he did not give up. He held true to his vision of the completed dome. Filippo Brunelleschi completed construction of the dome of Florence Cathedral in 1446. His influence on artists and architects alike was felt strongly during his lifetime and can still be felt in this day and age.
Exercise 14
On your own sheet of paper, write a sentence with each of the following words that illustrates the specific meaning of each synonym.
1. leave, abandon
2. mad, insane
3. outside, exterior
4. poor, destitute
5. quiet, peaceful
6. riot, revolt
7. rude, impolite
8. talk, conversation
9. hug, embrace
10. home, residence
Antonyms
Antonyms are words that have the opposite meaning of a given word. The study of antonyms will not only help you choose the most appropriate word as you write; it will also sharpen your overall sense of language. The table below lists common words and their antonyms.
Figure 0.5 " Common Antonyms "
Word
Antonym
Word
Antonym
absence
presence
frequent
seldom
accept
refuse
harmful
harmless
accurate
inaccurate
horizontal
vertical
advantage
disadvantage
imitation
genuine
ancient
modern
inhabited
uninhabited
abundant
scarce
inferior
superior
artificial
natural
intentional
accidental
attractive
repulsive
justice
injustice
borrow
lend
knowledge
ignorance
bravery
cowardice
landlord
tenant
create
destroy, demolish
likely
unlikely
bold
timid, meek
minority
majority
capable
incapable
miser
spendthrift
combine
separate
obedient
disobedient
conceal
reveal
optimist
pessimist
common
rare
permanent
temporary
decrease
increase
plentiful
scarce
definite
indefinite
private
public
despair
hope
prudent
imprudent
discourage
encourage
qualified
unqualified
employer
employee
satisfactory
unsatisfactory
expand
contract
tame
wild
forget
remember
vacant
occupied
Tip
Learning antonyms is an effective way to increase your vocabulary. Memorizing words in combination with or in relation to other words often helps us retain them.
Exercise 15
Correct the following sentences by replacing the underlined words with an antonym. Write the antonym on your own sheet of paper.
1. The pilot who landed the plane was a coward because no one was injured.
2. Even though the botany lecture was two hours long, Gerard found it incredibly dull.
3. My mother says it is impolite to say thank you like you really mean it.
4. Although I have learned a lot of information through textbooks, it is life experience that has given me ignorance.
5. When our instructor said the final paper was compulsory, it was music to my ears!
6. My only virtues are coffee, video games, and really loud music.
7. Elvin was so bold when he walked in the classroom that he sat in the back row and did not participate.
8. Maria thinks elephants who live in freedom have a sad look in their eyes.
9. The teacher filled her students’ minds with gloomy thoughts about their futures.
10. The guest attended to every one of our needs.
Key Takeaways
Synonyms are words that have the same, or almost the same, meaning as another word.
Antonyms are words that have the opposite meaning of another word.
Choosing the right synonym refines your writing.
Learning common antonyms sharpens your sense of language and expands your vocabulary.
Writing Application
Write a paragraph that describes your favorite dish or food. Use as many synonyms as you can in the description, even if it seems too many. Be creative. Consult a thesaurus, and take this opportunity to use words you have never used before. Be prepared to share your paragraph.
Context clues are bits of information within a text that will assist you in deciphering the meaning of unknown words. Since most of your knowledge of vocabulary comes from reading, it is important that you recognize context clues. By becoming more aware of particular words and phrases surrounding a difficult word, you can make logical guesses about its meaning. The following are the different types of context clues:
Brief definition or restatement
Synonyms and antonyms
Examples
General sense of the passage
Brief Definition or Restatement
Sometimes a text directly states the definition or a restatement of the unknown word. The brief definition or restatement is signaled by a word or a punctuation mark.
Consider the following example:
If you visit Alaska, you will likely see many glaciers, or slow-moving masses of ice.
In this sentence, the word glaciers is defined by the phrase that follows the signal word or, which is slow moving masses of ice.
In other instances, the text may restate the meaning of the word in a different way, by using punctuation as a signal.
Look at the following example:
Marina was indignant—fuming mad—when she discovered her brother had left for the party without her.
Although fuming mad is not a formal definition of the word indignant, it does serve to define it. These two examples use signals—the word or and the punctuation dashes—to indicate the meaning of the unfamiliar word. Other signals to look for are the words is, as, means, known as, and refers to.
Synonyms and Antonyms
Sometimes a text gives a synonym of the unknown word to signal the meaning of the unfamiliar word:
When you interpret an image, you actively question and examine what the image connotes and suggests.
In this sentence the word suggests is a synonym of the word connotes. The word and sometimes signals synonyms.
Likewise, the word but may signal a contrast, which can help you define a word by its antonym.
I abhor clothes shopping, but I adore grocery shopping.
The word abhor is contrasted with its opposite: adore. From this context, the reader can guess that abhor means to dislike greatly.
Examples
Sometimes a text will give you an example of the word that sheds light on its meaning:
I knew Mark’s ailurophobia was in full force because he began trembling and stuttering when he saw my cat, Ludwig, slink out from under the bed.
Although ailurophobia is an unknown word, the sentence gives an example of its effects. Based on this example, a reader could confidently surmise that the word means a fear of cats.
Tip
Look for signal words like such as, for instance, and for example. These words signal that a word’s meaning may be revealed through an example.
General Sense of the Passage
Sometimes you will happen upon a new term in a passage that has no examples, synonyms or antonyms to help you decipher the word’s meaning. However, by looking at the words and sentences surrounding the word and using your common sense, oftentimes you may make a fairly accurate guess at the meaning of the term. For example if you read the sentence, “The newlyweds were trying to be frugal in their shopping because they wanted to save enough money to buy a home,” your common sense would tell you that the word frugal means saving money and being thrifty because they are trying to save to buy a house.
Exercise 16
Identify the context clue that helps define the underlined words in each of the following sentences. Write the context clue on your own sheet of paper.
1. Lucinda is very adroit on the balance beam, but Constance is rather clumsy.
2. I saw the entomologist, a scientist who studies insects, cradle the giant dung beetle in her palm.
3. Lance’s comments about politics were irrelevant and meaningless to the botanist’s lecture on plant reproduction.
4. Before I left for my trip to the Czech Republic, I listened to my mother’s sage advice and made a copy of my passport.
5. His rancor, or hatred, for socializing resulted in a life of loneliness and boredom.
6. Martin was mortified, way beyond embarrassment, when his friends teamed up to shove him into the pool.
7. The petulant four-year-old had a baby sister who was, on the contrary, not grouchy at all.
8. The philosophy teacher presented the students with several conundrums, or riddles, to solve.
9. Most Americans are omnivores, people that eat both plants and animals.
10. Elena is effervescent, as excited as a cheerleader, for example, when she meets someone for the first time.
Exercise 17
On your own sheet of paper, write the name of the context clue that helps to define the underlined words.
Maggie was a precocious child to say the least. She produced brilliant watercolor paintings by the age of three. At first, her parents were flabbergasted—utterly blown away—by their daughter’s ability, but soon they got used to their little painter. Her preschool teacher said that Maggie’s dexterity, or ease with which she used her hands, was something she had never before seen in such a young child. Little Maggie never gloated or took pride in her paintings; she just smiled contentedly when she finished one and requested her parents give it to someone as a gift. Whenever people met Maggie for the first time, they often watched her paint with their mouths agape, but her parents always kept their mouths closed and simply smiled over their “little Monet.”
Tip
In addition to context clues to help you figure out the meaning of a word, examine the following word parts: prefixes, roots, and suffixes.
Key Takeaways
Context clues are words or phrases within a text that help clarify vocabulary that is unknown to you.
There are several types of context clues including brief definition and restatement, synonyms and antonyms, and example.
Writing Application
Write a paragraph describing your first job. In the paragraph, use five words previously unknown to you. These words could be jargon words or you may consult a dictionary or thesaurus to find a new word. Make sure to provide a specific context clue for understanding each word. Exchange papers with a classmate and try to decipher the meaning of the words in each other’s paragraphs based on the context clues.
All images are from Writing for Success, CC-BY-NC-SA except for Figure 10.1, Kathy Boylan, Virginia Western Community College, CC-0.
CHAPTER DESCRIPTION
Identify the elements of an argumentative essay
Create the structure of an argumentative essay
Develop an argumentative essay
What Is Argumentation?
Arguments are everywhere, and practically everything is or has been debated at some time. Your ability to develop a point of view on a topic and provide evidence is the process known as Argumentation. Argumentation asserts the reasonableness of a debatable position, belief, or conclusion. This process teaches us how to evaluate conflicting claims and judge evidence and methods of investigation while helping us to clarify our thoughts and articulate them accurately. Arguments also consider the ideas of others in a respectful and critical manner. In argumentative writing, you are typically asked to take a position on an issue or topic and explain and support your position. The purpose of the argument essay is to establish the writer’s opinion or position on a topic and persuade others to share or at least acknowledge the validity of your opinion.
Structure of the Argumentative Essay
An effective argumentative essay introduces a compelling, debatable topic to engage the reader. In an effort to persuade others to share your opinion, the writer should explain and consider all sides of an issue fairly and address counterarguments or opposing perspectives. The following five features make up the structure of an argumentative essay:
Introduction
The argumentative essay begins with an introduction that provides appropriate background to inform the reader about the topic. Your introduction may start with a quote, a personal story, a surprising statistic, or an interesting question. This strategy engages the reader’s attention while introducing the topic of the essay. The background information is a short description of your topic. In this section, you should include any information that your reader needs to understand your topic.
Thesis Statement
A thesis statement is one sentence in your introductory paragraph that concisely summarizes your main point(s) and claim(s) and presents your position on the topic. The thesis statement or main claim must be debatable. In other words, the thesis must be something that people could reasonably have differing opinions on.
Body Paragraphs and Supporting Details
Your argument must use an organizational structure that is logical and persuasive. There are three types of argumentative essays, each with differing organizational structures: Classical, Toulmin, and Rogerian.
Organization of the Classical Argument
The Classical Argument was developed by a Greek philosopher, Aristotle. It is the most common. The goal of this model is to convince the reader about a particular point of view. The Classical Argument relies on appeals to persuade an audience specifically: ethos (ethical appeal) is an appeal to the writer’s creditability, logos (logical appeal) is an appeal based on logic, and pathos (pathetic appeal) is an appeal based on emotions. The structure of the classical model is as follows:
Introductory paragraph includes the thesis statement
Background on the topic provides information to the reader about the topic
The Toulmin Argument was developed by Stephen Toulmin. The Toulmin method works well when there are no clear truths or solutions to a problem. It considers the complex nature of most situations. There are six basic components:
Introduction—thesis statement or the main claim (statement of opinion)
Grounds—the facts, data, or reasoning on which the claim is based
Warrant—logic and reasoning that connect the ground to the claim
Backing—additional support for the claim that addresses different questions related to the claim
Qualifier—expressed limits to the claim stating the claim may not be true in all situations
Rebuttal—counterargument against the claim
Organization of the Rogerian Argument
The Rogerian Argument was developed by Carl Rogers. Rogerian argument is a negotiating strategy in which common goals are identified and opposing views are described as objectively as possible in an effort to establish common ground and reach an agreement. Whereas the traditional argument focuses on winning, the Rogerian model seeks a mutually satisfactory solution. This argument considers different standpoints and works on collaboration and cooperation. Following is the structure of the Rogerian model:
Introduction and Thesis Statement—presents the topic as a problem to solve together, rather than an issue
Opposing Position—expressed acknowledgment of counterargument that is fair and accurate
Conclusion—remarks stating the benefits of a compromised solution
The Following Words and Phrases: Writing an Argument
Using transition words or phrases at the beginning of new paragraphs or within paragraphs helps a reader to follow your writing. Transitions show the reader when you are moving on to a different idea or further developing the same idea. Transitions create a flow, or connection, among all sentences, and that leads to coherence in your writing. The following words and phrases will assist in linking ideas, moving your essay forward, and improving readability:
Also, in the same way, just as, likewise, similarly
But, however, in spite of, on the one hand, on the other hand, nevertheless, nonetheless, notwithstanding, in contrast, on the contrary, still yet
First, second, third…, next, then, finally
After, afterward, at last, before, currently, during, earlier, immediately, later, meanwhile, now, recently, simultaneously, subsequently, then
For example, for instance, namely, specifically, to illustrate
Even, indeed, in fact, of course, truly, without question, clearly
Above, adjacent, below, beyond, here, in front, in back, nearby, there
Accordingly, consequently, hence, so, therefore, thus
Additionally, again, also, and, as well, besides, equally important, further, furthermore, in addition, moreover, then
Finally, in a word, in brief, briefly, in conclusion, in the end, in the final analysis, on the whole, thus, to conclude, to summarize, in sum, to sum up, in summary
Professional Writing Example
The following essay, “Universal Health Care Coverage for the United States,” by Scott McLean is an argumentative essay. As you read the essay, determine the author’s major claim and major supporting examples that support his claim.
Universal Health Care Coverage for the United States
By Scott McLean
The United States is the only modernized Western nation that does not offer publicly funded health care to all its citizens; the costs of health care for the uninsured in the United States are prohibitive, and the practices of insurance companies are often more interested in profit margins than providing health care. These conditions are incompatible with US ideals and standards, and it is time for the US government to provide universal health care coverage for all its citizens. Like education, health care should be considered a fundamental right of all US citizens, not simply a privilege for the upper and middle classes.
One of the most common arguments against providing universal health care coverage (UHC) is that it will cost too much money. In other words, UHC would raise taxes too much. While providing health care for all US citizens would cost a lot of money for every tax-paying citizen, citizens need to examine exactly how much money it would cost, and more important, how much money is “too much” when it comes to opening up health care for all. Those who have health insurance already pay too much money, and those without coverage are charged unfathomable amounts. The cost of publicly funded health care versus the cost of current insurance premiums is unclear. In fact, some Americans, especially those in lower income brackets, could stand to pay less than their current premiums.
However, even if UHC would cost Americans a bit more money each year, we ought to reflect on what type of country we would like to live in, and what types of morals we represent if we are more willing to deny health care to others on the basis of saving a couple hundred dollars per year. In a system that privileges capitalism and rugged individualism, little room remains for compassion and love. It is time that Americans realize the amorality of US hospitals forced to turn away the sick and poor. UHC is a health care system that aligns more closely with the core values that so many Americans espouse and respect, and it is time to realize its potential.
Another common argument against UHC in the United States is that other comparable national health care systems, like that of England, France, or Canada, are bankrupt or rife with problems. UHC opponents claim that sick patients in these countries often wait in long lines or long wait lists for basic health care. Opponents also commonly accuse these systems of being unable to pay for themselves, racking up huge deficits year after year. A fair amount of truth lies in these claims, but Americans must remember to put those problems in context with the problems of the current US system as well. It is true that people often wait to see a doctor in countries with UHC, but we in the United States wait as well, and we often schedule appointments weeks in advance, only to have onerous waits in the doctor’s “waiting rooms.”
Critical and urgent care abroad is always treated urgently, much the same as it is treated in the United States. The main difference there, however, is cost. Even health insurance policy holders are not safe from the costs of health care in the United States. Each day an American acquires a form of cancer, and the only effective treatment might be considered “experimental” by an insurance company and thus is not covered. Without medical coverage, the patient must pay for the treatment out of pocket. But these costs may be so prohibitive that the patient will either opt for a less effective, but covered, treatment; opt for no treatment at all; or attempt to pay the costs of treatment and experience unimaginable financial consequences. Medical bills in these cases can easily rise into the hundreds of thousands of dollars, which is enough to force even wealthy families out of their homes and into perpetual debt. Even though each American could someday face this unfortunate situation, many still choose to take the financial risk. Instead of gambling with health and financial welfare, US citizens should press their representatives to set up UHC, where their coverage will be guaranteed and affordable.
Despite the opponents’ claims against UHC, a universal system will save lives and encourage the health of all Americans. Why has public education been so easily accepted, but not public health care? It is time for Americans to start thinking socially about health in the same ways they think about education and police services: as rights of US citizens.
Discussion Questions
What is the author’s main claim in this essay?
Does the author fairly and accurately present counterarguments to this claim? Explain your answer using evidence from the essay.
Does the author provide sufficient background information for his reader about this topic? Point out at least one example in the text where the author provides background on the topic. Is it enough?
Does the author provide a course of action in his argument? Explain your response using specific details from the essay.
Student Writing Example
Salvaging Our Old-Growth Forests
It's been so long since I've been there I can't clearly remember what it's like. I can only look at the pictures in my family photo album. I found the pictures of me when I was a little girl standing in front of a towering tree with what seems like endless miles and miles of forest in the background. My mom is standing on one side of me holding my hand, and my older brother is standing on the other side of me, making a strange face. The faded pictures don't do justice to the real-life magnificence of the forest in which they were taken—the Olympic National Forest—but they capture the awe my parents felt when they took their children to the ancient forest.
Today these forests are threatened by the timber companies that want state and federal governments to open protected old-growth forests to commercial logging. The timber industry's lobbying attempts must be rejected because the logging of old-growth forests is unnecessary, because it will destroy a delicate and valuable ecosystem, and because these rare forests are a sacred trust.
Those who promote logging of old-growth forests offer several reasons, but when closely examined, none is substantial. First, forest industry spokesmen tell us the forest will regenerate after logging is finished. This argument is flawed. In reality, the logging industry clear-cuts forests on a 50-80 year cycle, so that the ecosystem being destroyed—one built up over more than 250 years—will never be replaced. At most, the replanted trees will reach only one-third the age of the original trees. Because the same ecosystem cannot rebuild if the trees do not develop full maturity, the plants and animals that depend on the complex ecosystem—with its incredibly tall canopies and trees of all sizes and ages—cannot survive. The forest industry brags about replaceable trees but doesn't mention a thing about the irreplaceable ecosystems.
Another argument used by the timber industry, as forestry engineer D. Alan Rockwood has said in a personal correspondence, is that "an old-growth forest is basically a forest in decline....The biomass is decomposing at a higher rate than tree growth." According to Rockwood, preserving old-growth forests is "wasting a resource" since the land should be used to grow trees rather than let the old ones slowly rot away, especially when harvesting the trees before they rot would provide valuable lumber. But the timber industry looks only at the trees, not at the incredibly diverse bio-system which the ancient trees create and nourish. The mixture of young and old-growth trees creates a unique habitat that logging would destroy.
Perhaps the main argument used by the logging industry is economic. Using the plight of loggers to their own advantage, the industry claims that logging old-growth forests will provide jobs. They make all of us feel sorry for the loggers by giving us an image of a hardworking man put out of work and unable to support his family. They make us imagine the sad eyes of the logger's children. We think, "How's he going to pay the electricity bill? How's he going to pay the mortgage? Will his family become homeless?" We all see these images in our minds and want to give the logger his job so his family won't suffer. But in reality giving him his job back is only a temporary solution to a long-term problem. Logging in the old-growth forest couldn't possibly give the logger his job for long. For example, according to Peter Morrison of the Wilderness Society, all the old-growth forests in the Gifford Pinchot National Forest would be gone in three years if it were opened to logging (vi). What will the loggers do then? Loggers need to worry about finding new jobs now and not wait until there are no old-growth trees left.
Having looked at the views of those who favor logging of old-growth forests, let's turn to the arguments for preserving all old growth. Three main reasons can be cited.
First, it is simply unnecessary to log these forests to supply the world's lumber. According to environmentalist Mark Sagoff, we have plenty of new-growth forests from which timber can be taken (89-90). Recently, there have been major reforestation efforts all over the United States, and it is common practice now for loggers to replant every tree that is harvested. These new-growth forests, combined with extensive planting of tree farms, provide more than enough wood for the world's needs. According to forestry expert Robert Sedjo (qtd. in Sagoff 90), tree farms alone can supply the world's demand for industrial lumber. Although tree farms are ugly and possess little diversity in their ecology, expanding tree farms is far preferable to destroying old-growth forests.
Moreover, we can reduce the demand for lumber. Recycling, for example, can cut down on the use of trees for paper products. Another way to reduce the amount of trees used for paper is with a promising new innovation, kenaf, a fast-growing, 15-foot-tall, annual herb that is native to Africa. According to Jack Page in Plant Earth, Forest, kenaf has long been used to make rope, and it has been found to work just as well for paper pulp (158).
Another reason to protect old-growth forests is the value of their complex and very delicate ecosystem. The threat of logging to the northern spotted owl is well known. Although loggers say "people before owls," ecologists consider the owls to be warnings, like canaries in mine shafts that signal the health of the whole ecosystem. Evidence provided by the World Resource Institute shows that continuing logging will endanger other species. Also, Dr. David Brubaker, an environmentalist biologist at Seattle University, has said in a personal interview that the long-term effects of logging will be severe. Loss of the spotted owl, for example, may affect the small rodent population, which at the moment is kept in check by the predator owl. Dr. Brubaker also explained that the old-growth forests also connect to salmon runs. When dead timber falls into the streams, it creates a habitat conducive to spawning. If the dead logs are removed, the habitat is destroyed. These are only two examples in a long list of animals that would be harmed by logging of old-growth forests.
Finally, it is wrong to log in old-growth forests because of their sacred beauty. When you walk in an old-growth forest, you are touched by a feeling that ordinary forests can't evoke. As you look up to the sky, all you see is branch after branch in a canopy of towering trees. Each of these amazingly tall trees feels inhabited by a spirit; it has its own personality. "For spiritual bliss take a few moments and sit quietly in the Grove of the patriarchs near Mount Rainier or the redwood forests of Northern California," said Richard Linder, environmental activist and member of the National Wildlife Federation. "Sit silently," he said, "and look at the giant living organisms you're surrounded by; you can feel the history of your own species." Although Linder is obviously biased in favor of preserving the forests, the spiritual awe he feels for ancient trees is shared by millions of other people who recognize that we destroy something of the world's spirit when we destroy ancient trees, or great whales, or native runs of salmon. According to Al Gore, "We have become so successful at controlling nature that we have lost our connection to it" (qtd. in Sagoff 96). We need to find that connection again, and one place we can find it is in the old-growth forests.
The old-growth forests are part of the web of life. If we cut this delicate strand of the web, we may end up destroying the whole. Once the old trees are gone, they are gone forever. Even if foresters replanted every tree and waited 250 years for the trees to grow to ancient size, the genetic pool would be lost. We'd have a 250-year-old tree farm, not an old-growth forest. If we want to maintain a healthy earth, we must respect the beauty and sacredness of the old-growth forests.
Works Cited
Brubaker, David. Personal interview. 25 Sept. 1998.
Linder, Richard. Personal interview. 12 Sept. 1998.
Morrison, Peter. Old Growth in the Pacific Northwest: A Status Report. Alexandria: Global Printing, 1988.
Rockwood, D. Alan. Email to the author. 24 Sept. 1998.
Sagoff, Mark. "Do We Consume Too Much?" Atlantic Monthly June 1997: 80-96.
World Resource Institute. "Old Growth Forests in the United States Pacific Northwest." 13 Sept. 1998 http://www.wri.org/biodiv.
Discussion Questions
What is the author’s main claim in this essay?
Does the author fairly and accurately present counterarguments to this claim? Explain your answer and describe an example of counterargument in the essay.
Does the author provide sufficient background information for his reader about this topic? Point out at least one example in the text where the author provides background on the topic. Is it enough?
Does the author provide a course of action in his argument? Explain your response using specific details from the essay.
Your Turn
What societal or personal experiences have you observed and considered to be argumentative?
What organizational structure would be best for the topic you consider: Classical, Toulmin, or Rogerian?
Key Terms
Appeals
Ethos
Pathos
Logos
Warrant
Qualifier
Counterargument
Grounds
Classical method
Toulmin method
Rogerian method
Middle Ground
Argumentation
Summary
In argumentative writing, you are typically asked to take a position on an issue or topic and explain and support your position with research from reliable and credible sources. Argumentation can be used to convince readers to accept or acknowledge the validity of your position or to question or refute a position you consider to be untrue or misguided.
The purpose of argument in writing is to convince or move readers toward a certain point of view, or opinion.
An argument is a reasoned opinion supported and explained by evidence. To argue, in writing, is to advance knowledge and ideas in a positive way.
A thesis that expresses the opinion of the writer in more specific terms is better than one that is vague.
It is essential that you not only address counterarguments but also do so respectfully.
It is also helpful to establish the limits of your argument and what you are trying to accomplish through a concession statement.
To persuade a skeptical audience, you will need to use a wide range of evidence. Scientific studies, opinions from experts, historical precedent, statistics, personal anecdotes, and current events are all types of evidence that you might use in explaining your point.
Make sure that your word choice and writing style are appropriate for both your subject and your audience.
You should let your reader know your bias, but do not let that bias blind you to the primary components of good argumentation: sound, thoughtful evidence and respectfully and reasonably addressing opposing ideas.
You should be mindful of the use of I in your writing because it can make your argument sound more biased than it needs to.
Facts are statements that can be proven using objective data.
Opinions are personal views, or judgments, that cannot be proven.
In writing, you want to strike a balance between credible facts and authoritative opinions.
Quantitative visuals present data graphically. The purpose of using quantitative visuals is to make logical appeals to the audience.
Qualitative visuals present images that appeal to the audience’s emotions
Reflective Response
Reflect on your writing process for the argumentative essay. What was the most challenging? What was the easiest? Did your position on the topic change as a result of reviewing and evaluating new knowledge or ideas about the topic?
CHAPTER DESCRIPTION
Discusses local and global revision and how to construct group feedback
Shane Abrams Adapted by Liz Delf, Rob Drummond, and Kristy Kelly
Concepts and Strategies for Revision
Let’s start with a few definitions. What is an essay? It’s likely that your teachers have been asking you to write essays for years now; you’ve probably formed some idea of the genre. But when I ask my students to define this kind of writing, their answers vary widely and only get at part of the meaning of “essay.”
Although we typically talk of an essay (noun), I find it instructive to think about essay (verb): to try, to test, to explore, to attempt to understand. An essay (noun), then, is an attempt and an exploration. Popularized shortly before the Enlightenment era by Michel de Montaigne, the essay form was invested in the notion that writing invites discovery: the idea was that he, as a layperson without formal education in a specific discipline, would learn more about a subject through the act of writing itself.
What difference does this new definition make for us as writers?
Writing invites discovery.
Throughout the act of writing, you will learn more about your topic. Even though some people think of writing as a way to capture a fully formed idea, writing can also be a way to process ideas—in other words, writing can be an act of thinking. It forces you to look closer and see more. Your revisions should reflect the knowledge you gain through the act of writing.
An essay is an attempt, but not all attempts are successful on the first try.
You should give yourself license to fail, to an extent. If to essay is to try, then it’s OK to fall short. Writing is also an iterative process, which means your first draft isn’t the final product.
Now, what is revision? You may have been taught that revision means fixing commas, using a thesaurus to brighten up word choice, and maybe tweaking a sentence or two. However, I prefer to think of revision as “re | vision.”
Revision isn’t just about polishing—it’s about seeing your piece from a new angle, with “fresh eyes.” Often, we get so close to our own writing that we need to be able to see it from a different perspective in order to improve it. Revision happens on many levels. What you may have been trained to think of as revision—grammatical and mechanical fixes—is just one tier. Here’s how I like to imagine it:
Fig 16.1 Global revision, local revision, and proofreading
Even though all kinds of revision are valuable, your global issues are first-order concerns, and proofreading is a last-order concern. If your entire topic, approach, or structure needs revision, it doesn’t matter if you have a comma splice or two. It’s likely that you’ll end up rewriting that sentence anyway.
There are a handful of techniques you can experiment with in order to practice true revision. First, if you can, take some time away from your writing. When you return, you will have a clearer head. You will even, in some ways, be a different person when you come back—since we as humans are constantly changing from moment to moment, day to day, you will have a different perspective with some time away. This might be one way for you to make procrastination work in your favor: if you know you struggle with procrastination, try to bust out a quick first draft the day an essay is assigned. Then you can come back to it a few hours or a few days later with fresh eyes and a clearer idea of your goals.
Second, you can challenge yourself to reimagine your writing using global and local revision techniques, like those included later in this chapter.
Third, you can (and should) read your paper aloud, if only to yourself. This technique distances you from your writing; by forcing yourself to read aloud, you may catch sticky spots, mechanical errors, abrupt transitions, and other mistakes you would miss if you were immersed in your writing. (Recently, a student shared with me that she uses an online text-to-speech voice reader to create this same separation. By listening along and taking notes, she can identify opportunities for local- and proofreading-level revision.)
Finally, and perhaps most importantly, you should rely on your learning community. Because you most likely work on tight deadlines and don’t always have the opportunity to take time away from our projects, you should solicit feedback from your classmates, the writing center, your instructor, your peer workshop group, or your friends and family. As readers, they have valuable insight into the rhetorical efficacy of your writing: their feedback can be useful in developing a piece that is conscious of audience. To begin setting expectations and procedures for your peer workshop, turn to the first activity in this section.
Throughout this text, I have emphasized that good writing cannot exist in a vacuum; similarly, good rewriting often requires a supportive learning community. Even if you have had negative experiences with peer workshops before, I encourage you to give them another chance. Not only do professional writers consistently work with other writers, but my students are nearly always surprised by just how helpful it is to work alongside their classmates.
The previous diagram (of global, local, and proofreading levels of revision) reminds us that everyone has something valuable to offer in a learning community: because there are so many different elements on which to articulate feedback, you can provide meaningful feedback to your workshop, even if you don’t feel like an expert writer.
During the many iterations of revising, remember to be flexible and to listen. Seeing your writing with fresh eyes requires you to step outside of yourself, figuratively.
Listen actively and seek to truly understand feedback by asking clarifying questions and asking for examples. The reactions of your audience are a part of writing that you cannot overlook, so revision ought to be driven by the responses of your colleagues.
On the other hand, remember that the ultimate choice to use or disregard feedback is at the author’s discretion: provide all the suggestions you want as a group member, but use your best judgment as an author. If members of your group disagree—great! Contradictory feedback reminds us that writing is a dynamic, transactional action that is dependent on the specific rhetorical audience.
Chapter Vocabulary
Table 16.1 Definitions of terms used in the following chapter
Vocabulary
Definition
Essay
A medium, typically nonfiction, by which an author can achieve a variety of purposes. Popularized by Michel de Montaigne as a method of discovery of knowledge: in the original French, essay is a verb that means “to try, to test, to explore, to attempt to understand.”
Fluff
Uneconomical writing: filler language or unnecessarily wordy phrasing. Although fluff occurs in a variety of ways, it can be generally defined as words, phrases, sentences, or paragraphs that do not work hard to help you achieve your rhetorical purpose.
Iterative
Literally a repetition within a process. The writing process is iterative because it is nonlinear and because an author often has to repeat, revisit, or reapproach different steps along the way.
Learning community
A network of learners and teachers, each equipped and empowered to provide support through horizontal power relations. Values diversity insofar as it encourages growth and perspective but also inclusivity. Also, a community that learns by adapting to its unique needs and advantages.
Revision
The iterative process of changing a piece of writing. Literally revision: seeing your writing with “fresh eyes” in order to improve it. Includes changes on global, local, and proofreading levels. Changes might include the following:
Rewriting (trying again, perhaps from a different angle or with a different focus)
Rearranging (finding more effective vectors or sequences of organization)
Switching out (changing words or phrases, substituting different evidence)
Mechanical cleanup (standardizing punctuation, grammar, or formatting)
Revision Activities
Establishing Your Peer Workshop
Before you begin working with a group, it’s important for you to establish a set of shared goals, expectations, and processes. You might spend a few minutes talking through the following questions:
Have you ever participated in a peer workshop before? What worked? What didn’t?
What do you hate about group projects? How might you mitigate these issues?
What opportunities do group projects offer that working independently doesn’t? What are you excited about?
What requests do you have for your peer workshop group members?
In addition to thinking through the culture you want to create for your workshop group, you should also consider the kind of feedback you want to exchange, practically speaking. In order to arrive at a shared definition for “good feedback,” I often ask my students to complete the following sentence as many times as possible with their groupmates: “Good feedback is…”
The list could go on forever, but here are a few that I emphasize:
Table 16.2 A set of qualities that describe good feedback
“Good feedback is…”
Kind
Actionable
Not prescriptive (offers suggestions, not demands)
Cognizant of process (i.e., recognizes that a first draft isn’t a final draft)
Respectful
Honest
Specific
Comprehensive (i.e., global, local, and proofreading)
Attentive
Once you’ve discussed the parameters for the learning community you’re building, you can begin workshopping your drafts, asking, “What does the author do well and what could they do better?” Personally, I prefer a workshop that’s conversational, allowing the author and the audience to discuss the work both generally and specifically; however, your group should use whatever format will be most valuable for you. Before starting your workshop, try to get everyone on the same page logistically by using the following flowcharts.
To set the tone and expectations for your unique workshop group, talk through the following prompts. Record your answers. The first activity will establish a climate or culture for your group; the second will help you talk through logistics.
Choose the 3-5 descriptors of good feedback that are most important to the members of your group. Discuss for 3-5 minutes: What do each of you need for this Peer Workshop to be effective? From each other? From the instructor? From yourselves? From your environment? Record responses on a separate sheet of paper.
Fig 16.2 Establishing your peer workshopFig 16.3 How will your group develop feedback?
Global Revision Activity for a Narrative Essay
This assignment challenges you to try new approaches to a draft you’ve already written. Although you will be “rewriting” in this exercise, you are not abandoning your earlier draft: this exercise is generative, meaning it is designed to help you produce new details, ideas, or surprising bits of language that you might integrate into your project.
First, choose a part of your draft that (1) you really like but think could be better or (2) just isn’t working for you. This excerpt should be no fewer than one hundred words and can include your entire essay, if you want.
Then complete your choice of one prompt from the list below: apply the instruction to the excerpt to create new content. Read over your original once, but do not refer back to it after you start writing. Your goal here is to deviate from the first version, not reproduce it. The idea here is to produce something new about your topic through constraint; you are reimagining your excerpt on a global scale.
After completing one prompt, go back to the original and try at least one more or apply a different prompt to your new work.
Change genres. For example, if your excerpt is written in typical essay form, try writing it as poetry, or dialogue from a play/movie, or a radio advertisement.
Zoom in. Focus on one image, color, idea, or word from your excerpt and zoom way in. Meditate on this one thing with as much detail as possible.
Zoom out. Step back from the excerpt and contextualize it with background information, concurrent events, or information about relationships or feelings.
Change point of view. Try a new vantage point for your story by changing pronouns and perspective. For instance, if your excerpt is in first person (I/me), switch to second (you) or third person (he/she/they).
Change setting. Resituate your excerpt in a different place or time.
Change your audience. Rewrite the excerpt anticipating the expectations of a different reader than you first intended. For example, if the original excerpt is in the same speaking voice you would use with your friends, write as if your strictest teacher or the president or your grandmother is reading it. If you’ve written in an “academic” voice, try writing for your closest friend—use slang, swear words, casual language, whatever.
Add another voice. Instead of just the speaker of the essay narrating, add a listener. This listener can agree, disagree, question, heckle, sympathize, apologize, or respond in any other way you can imagine.
Change timeline (narrative sequence). Instead of moving chronologically forward, rearrange the events to bounce around.
Change tense. Narrate from a different vantage point by changing the grammar. For example, instead of writing in past tense, write in present or future tense.
Change tone. Reimagine your writing in a different emotional register. For instance, if your writing is predominantly nostalgic, try a bitter tone. If you seem regretful, try to write as if you were proud.
Reverse Outlining
Have you ever written an outline before writing a draft? It can be a useful prewriting strategy, but it doesn’t work for all writers. If you’re like me, you prefer to brain-dump a bunch of ideas on the paper, then come back to organize and refocus during the revision process. One strategy that can help you here is reverse outlining.
Divide a blank piece of paper into three columns, as demonstrated below. Number each paragraph of your draft, and write an equal numbered list down the left column of your blank piece of paper. Write “Idea” at the top of the middle column and “Purpose” at the top of the right column.
Table 16.3 A worksheet example for reverse formatting
Paragraph Number (¶#)
Idea
(What is the ¶ saying?)
Purpose
(What is the ¶ doing?)
Paragraph 1
Notes:
Notes:
Paragraph 2
Notes:
Notes:
Paragraph 3
Notes:
Notes:
Paragraph 4
Notes:
Notes:
Paragraph 5
Notes:
Notes:
Paragraph 6
Notes:
Notes:
Paragraph 7
Notes:
Notes:
Now wade back through your essay, identifying what each paragraph is saying and what each paragraph is doing. Choose a few key words or phrases for each column to record on your sheet of paper.
Try to use consistent language throughout the reverse outline so you can see where your paragraphs are saying or doing similar things.
A paragraph might have too many different ideas or too many different functions for you to concisely identify. This could be a sign that you need to divide that paragraph up.
Here’s a student’s model reverse outline:
Table 16.4 A model of a reverse outline
Paragraph Number (¶)
Idea
(What is the ¶ saying?)
Purpose
(What is the ¶ doing?)
Paragraph 1
Theater is an important part of education and childhood development.
Setting up and providing thesis statement
Paragraph 2
There have been many changes in recent history to public education in the United States.
Providing context for thesis
Paragraph 3
Theater programs in public schools have been on the decline over the past two decades.
Providing context and giving urgency to the topic
Paragraph 4
a. Theater has social/emotional benefits.
b. Theater has academic benefits.
Supporting and explaining thesis
Paragraph 5
a. Acknowledge argument in favor of standardized testing.
b. STEAM curriculum incorporates arts education into other academic subjects.
Disarming audience, proposing a solution to underfunded arts programs
Paragraph 6
Socioeconomic inequality is also an obstacle to theater education.
Acknowledging broader scope of topic
Paragraph 7
Looking forward at public education reform, we should incorporate theater into public education.
Call to action, backing up and restating thesis
But wait—there’s more!
Once you have identified the idea(s) and purpose(s) of each paragraph, you can start revising according to your observations. From the completed reverse outline, create a new outline with a different sequence, organization, focus, or balance. You can reorganize by
combining or dividing paragraphs,
rearranging ideas, and
adding or subtracting content.
Reverse outlining can also be helpful in identifying gaps and redundancies: Now that you have a new outline, do any of your ideas seem too brief? Do you need more evidence for a certain argument? Do you see ideas repeated more than necessary?
After completing the reverse outline above, the student proposed this new organization:
16.5 Student proposed changes based on previous table
Proposed changes based on reverse outline:
1
4a
4b
Combine 2 and 5a
Combine 3 and 6
5b
Write new paragraph on other solutions
7
You might note that this strategy can also be applied on the sentence and section level. Additionally, if you are a kinesthetic or visual learner, you might cut your paper into smaller pieces that you can physically manipulate.
Be sure to read aloud after reverse outlining to look for abrupt transitions.
You can see a simplified version of this technique demonstrated in this video.
Local Revision Activity: Cutting Fluff
When it’s late at night, the deadline is approaching, and we’ve simply run out of things to say…we turn to fluff. Fluff refers to language that doesn’t do work for you—language that simply takes up space or sits flat on the page rather than working economically and impactfully. Whether or not you’ve used it deliberately, all authors have been guilty of fluffy writing at one time or another.
Of course, reaching a word or page count is the most common motivation.
Introductions and conclusions are often fluffy because the author can’t find a way into or out of the subject or because the author doesn’t know what their exact subject will be.
Sometimes, the presence of fluff is an indication that the author doesn’t know enough about the subject or that their scope is too broad.
Other times, fluffy language is deployed in an effort to sound “smarter” or “fancier” or “more academic”—which is an understandable pitfall for developing writers.
These circumstances, plus others, encourage us to use language that’s not as effective, authentic, or economical. Fluff happens in a lot of ways; here are a few I’ve noticed:
Table 16.6 A list of common fluff origin stories
Fluff's Supervillainous Alter-Ego
Supervillain Origin Story
Thesaurus syndrome
A writer uses inappropriately complex language (often because of the right-click “Synonyms” function) to achieve a different tone. The more complex language might be used inaccurately or sound inauthentic because the author isn’t as familiar with it.
Roundabout phrasing
Rather than making a direct statement (“That man is a fool.”), the author uses couching language or beats around the bush (“If one takes into account each event, each decision, it would not be unwise for one to suggest that that man’s behaviors are what some would call foolish.”)
Abstraction or generalities
If the author hasn’t quite figured out what they want to say or has too broad of a scope, they might discuss an issue very generally without committing to specific, engaging details.
Digression
An author might get off topic, accidentally or deliberately, creating extraneous, irrelevant, or unconnected language.
Ornamentation or flowery language
Similarly to thesaurus syndrome, often referred to as “purple prose,” an author might choose words that sound pretty or smart but aren’t necessarily the right words for their ideas.
Wordy sentences
Even if the sentences an author creates are grammatically correct, they might be wordier than necessary.
Of course, there’s a very fine line between detail and fluff. Avoiding fluff doesn’t mean always using the fewest words possible. Instead, you should occasionally ask yourself in the revision process, How is this part contributing to the whole? Is this somehow building toward a bigger purpose? If the answer is no, then you need to revise.
The goal should not necessarily be “Don’t write fluff” but rather “Learn to get rid of fluff in revision.” In light of our focus on process, you are allowed to write fluff in the drafting period, so long as you learn to “prune” during revisions. (I use the word prune as an analogy for caring for a plant: just as you must cut the dead leaves off for the plant’s health and growth, you will need to cut fluff so your writing can thrive.)
Here are a few strategies:
Read out loud.
Ask yourself what a sentence is doing, rhetorically.
Combine like sentences, phrases, or ideas.
Use signposts, like topic-transition sentences (for yourself during revision and for your reader in the final draft).
Be specific—stay cognizant of your scope (globally) and the detail of your writing (locally).
To practice revising for fluff, workshop the following excerpt by yourself or with a partner. Your goal is not to cut back to the smallest number of words but rather to prune out what you consider to be fluff and leave what you consider to be detail. You should be able to explain the choices you make.
There was a time long before today when an event occurred involving a young woman who was known to the world as Goldilocks. On the particular day at hand, Goldilocks made a spontaneous decision to wander through the forest, the trees growing up high above her flowing blonde pigtails. Some time after she commenced her voyage, but not after too long, she saw sitting on the horizon a small residency. Goldilocks rapped her knuckles on the door, but alas, no one answered the door. Therefore, Goldilocks decided that it would be a good idea to enter the unattended house, so she entered it. Atop the average-sized table in the kitchen of the house, there were three bowls of porridge, which is similar to oatmeal. Porridge is a very common dish in Europe; in fact, the Queen of England is well known for enjoying at least one daily bowl of porridge per day. Goldilocks, not unlike the Queen of England, enjoys eating porridge for its nutritional value. On this day, she was feeling quite hungry and wanted to eat. She decided that she should taste one of the three bowls of porridge, from which steam was rising indicating its temperature. But because she apparently couldn’t tell, she imbibed a spoonful of the porridge and vocalized the fact that the porridge was of too high a temperature for her to masticate and consume: “This porridge is too hot!”
Photo of woman looking at the mirror by Andrea Piacquadio / Pexels
CHAPTER DESCRIPTION
Discusses how to reflect on and write about composing processes
Introduction
Reflecting on your work is an important step in your growth as a writer. Reflection allows you to recognize the ways in which you have mastered some skills and have addressed instances when your intention and execution fail to match. By recognizing previous challenges and applying learned strategies for addressing them, you demonstrate improvement and progress as a writer. This kind of reflection is an example of recursive. At this point in the semester, you know that writing is a recursive process: you prewrite, you write, you revise, you edit, you reflect, you revise, and so on. In working through a writing assignment, you learn and understand more about particular sections of your draft, and you can go back and revise them. The ability to return to your writing and exercise objectivity and honesty about it is one of skills you have practiced during this journey. You are now able to evaluate your own work, accept another’s critique of your writing, and make meaningful revisions.
In this chapter, you will review your work from earlier chapters and write a reflection that captures your growth, feelings, and challenges as a writer. In your reflection, you will apply many of the writing, reasoning, and evidentiary strategies you have already used in other papers—for example, analysis, evaluation, comparison and contrast, problem and solution, cause and effect, examples, and anecdotes.
When looking at your earlier work, you may find that you cringe at those papers and wonder what you were thinking when you wrote them. If given that same assignment, you now would know how to produce a more polished paper. This response is common and is evidence that you have learned quite a bit about writing.
14.1 Thinking Critically about Your Semester
Learning Outcomes
By the end of this section, you will be able to:
Reflect on and write about the development of composing processes and how those processes affect your work.
Demonstrate honesty and objectivity in reflecting on written work.
You have written your way through a long semester, and the journey is nearly complete. Now is the time to step back and reflect on what you have written, what you have mastered, what skill gaps remain, and what you will do to continue growing and improving as a communicator. This reflection will be based on the work you have done and what you have learned during the semester. Because the subject of this reflection is you and your work, no further research is required. The information you need is in the work you have done in this course and in your head. Now, you will work to organize and transfer this information to an organized written text. Every assignment you have completed provides you with insight into your writing process as you think about the assignment’s purpose, its execution, and your learning along the way. The skill of reflection requires you to be critical and honest about your habits, feelings, skills, and writing. In the end, you will discover that you have made progress as a writer, perhaps in ways not yet obvious.
14.2 Glance at Genre: Purpose and Structure
Learning Outcomes
By the end of this section, you will be able to:
Identify conventions of reflection regarding structure, paragraphing, and tone.
Articulate how genre conventions are shaped by purpose, culture, and expectation.
Adapt composing processes for a variety of technologies and modalities.
Reflective writing is the practice of thinking about an event, an experience, a memory, or something imagined and expressing its larger meaning in written form. Reflective writing comes from the author’s specific perspective and often contemplates the way an event (or something else) has affected or even changed the author’s life.
Areas of Exploration
When you write a reflective piece, consider three main areas of exploration as shown in Figure 14.3. The first is the happening. This area consists of the events included in the reflection. For example, you will be examining writing assignments from this course. As you describe the assignments, you also establish context for the reflection so that readers can understand the circumstances involved. For each assignment, ask yourself these questions: What was the assignment? How did I approach the assignment? What did I do to start this assignment? What did I think about the assignment? If you think of other questions, use them. Record your answers because they will prove useful in the second area.
The second area is reflection. When you reflect on the happening, you go beyond simply writing about the specific details of the assignment; you move into the writing process and an explanation of what you learned from doing the work. In addition, you might recognize—and note—a change in your skills or way of thinking. Ask yourself these questions: What works effectively in this text? What did I learn from this assignment? How is this assignment useful? How did I feel when I was working on this assignment? Again, you can create other questions, and note your responses because you will use them to write a reflection.
The third area is action. Here, you decide what to do next and plan the steps needed to reach that goal. Ask yourself: What does (and does not) work effectively in this text? How can I continue to improve in this area? What should I do now? What has changed in my thinking? How would I change my approach to this assignment if I had to do another one like it? Base your responses to these questions on what you have learned, and implement these elements in your writing.
Figure 14.3 Elements of reflective writing (attribution: Copyright Rice University, OpenStax, under CC BY 4.0 license)
Format of Reflective Writing
Unlike thesis statements, which often come at the beginning of an essay, the main point of a piece of reflective writing may be conveyed only indirectly and nearly always emerges at the end, almost like an epiphany, or sudden realization. With this structure, readers are drawn into the act of reflecting and become more curious about what the writer is thinking and feeling. ln other words, reflective writers are musing, exploring, or wondering rather than arguing. In fact, reflective essays are most enlightening when they are not obviously instructive or assertive. However, even though reflective writing does not present an explicit argument, it still includes evidence and cohesion and provides lessons to be learned. As such, elements of persuasion or argument often appear in reflective essays.
Discovery through Writing
Keep in mind, too, that when you start to reflect on your growth as a writer, you may not realize what caused you to explore a particular memory. In other words, writers may choose to explore an idea, such as why something got their attention, and only by recalling the details of that event do they discover the reason it first drew their attention.
When you tell the story of your writing journey this semester, you may find that more was on your mind than you realized. The writing itself is one thing, but the meaning of what you learned becomes something else, and you may deliberately share how that second level, or deeper meaning or feeling, emerged through the act of storytelling. For example, in narrating a writing experience, you may step back, pause, and let readers know, “Wait a minute, something else is going on here.” An explanation of the new understanding, for both you and your readers, can follow this statement. Such pauses are a sign that connections are being made—between the present and the past, the concrete and the abstract, the literal and the symbolic. They signal to readers that the essay or story is about to move in a new and less predictable direction. Yet each idea remains connected through the structure of happenings, reflections, and actions.
Sometimes, slight shifts in voice or tone accompany reflective pauses as a writer moves closer to what is really on their mind. The exact nature of these shifts will, of course, be determined by the writer’s viewpoint. Perhaps one idea that you, as the writer, come up with is the realization that writing a position argument was useful in your history class. You were able to focus more on the material than on how to write the paper because you already knew how to craft a position argument. As you work through this process, continue to note these important little discoveries.
Your Writing Portfolio
As you recall, each chapter in this book has included one or more assignments for a writing portfolio. In simplest terms, a writing portfolio is a collection of your writing contained within a single binder or folder. A portfolio may contain printed copy, or it may be completely digital. Its contents may have been created over a number of weeks, months, or even years, and it may be organized chronologically, thematically, or qualitatively. A portfolio assigned for a class will contain written work to be shared with an audience to demonstrate your writing, learning, and skill progression. This kind of writing portfolio, accumulated during a college course, presents a record of your work over a semester and may be used to assign a grade. Many instructors now offer the option of, or even require, digital multimodal portfolios, which include visuals, audio, and/or video in addition to written texts. Your instructor will provide guidelines on how to create a multimodal portfolio, if applicable. You can also learn more about creating a multimodal portfolio and view one by a first-year student.
Key Terms
As you begin crafting your reflection, consider these elements of reflective writing.
Analysis: When you analyze your own writing, you explain your reasoning or writing choices, thus showing that you understand your progress as a writer.
Context: The context is the circumstances or situation in which the happening occurred. A description of the assignment, an explanation of why it was given, and any other relevant conditions surrounding it would be its context.
Description: Providing specific details, using figurative language and imagery, and even quoting from your papers helps readers visualize and thus share your reflection. When describing, writers may include visuals if applicable.
Evaluation: An effective evaluation points out where you faltered and where you did well. With that understanding, you have a basis to return to your thoughts and speculate about progress you will continue to make in the future.
Observation: Observation is a close look at the writing choices you made and the way you managed the rhetorical situations you encountered. When observing, be objective, and pay attention to the more and less effective parts of your writing.
Purpose: By considering the goals of these previous assignments, you will be better equipped to look at them critically and objectively to understand their larger use in academia.
Speculation: Speculation encourages you to think about your next steps: where you need to improve and where you need to stay sharp to avoid recurring mistakes.
Thoughts: Your thoughts (and feelings) before, during, and after an assignment can provide you with descriptive material. In a reflective essay, writers may choose to indicate their thoughts in a different tense from the one in which they write the essay itself.
When you put these elements together, you will be able to reflect objectively on your own writing. This reflection might include identifying areas of significant improvement and areas that still need more work. In either case, focus on describing, analyzing, and evaluating how and why you did or did not improve. This is not an easy task for any writer, but it proves valuable for those who aim to improve their skills as communicators.
Additional Resources
Causal Thesis Statements PowerPoint, available in Blackboard
Essay Planning Sheet, available by request
Black woman working with documents in office by Sora Shimazaki / Pexels
Introduction
The writing genre for this chapter is the analytical report. The broad purpose of an analytical report is to inform and analyze—that is, to teach your readers (your audience) about a subject by providing information based on facts supported by evidence and then drawing conclusions about the significance of the information you provide. As an academic and professional genre, reports are necessarily objective, which can make for dry reading. Consider the writing identity that you have been developing throughout this course as you tackle this genre. In what ways can you give your report voice? In what ways can you acknowledge or challenge the conventions of the genre?
You have likely written or presented a report at some point in your life as a student; perhaps you wrote a lab report on a science experiment, presented research you conducted, or analyzed a book you read. While some reports seek to inform readers about a topic, an analytical report examines a subject or an issue by considering its causes and effects, by comparing and contrasting, or by discussing a problem and proposing one or more solutions.
11.1 Information and Critical Thinking
Learning Outcomes
By the end of this section, you will be able to:
Distinguish between fact and opinion.
Recognize bias in reading and in yourself.
Ask critical thinking questions to explore an idea for a report.
Knowledge in the social and natural sciences and technical fields is often focused on data and ideas that can be verified by observing, measuring, and testing. Accordingly, writers in these fields place high value on neutral and objective case analysis and inferences based on the careful examination of data. Put another way, writers describe and analyze results as they understand them. Likewise, writers in these fields avoid subjectivity, including personal opinions, speculations, and bias. As the writer of an analytical report, you need to know the difference between fact and opinion, be able to identify bias, and think critically and analytically.
Distinguishing Fact from Opinion
An analytical report provides information based on facts. Put simply, facts are statements that can be proven or whose truth can be inferred.
It may be difficult to distinguish fact from opinion or allegation. As a writer, use a critical eye to examine what you read. The following are examples of factual statements:
Article I, Section 1 of the U.S. Constitution specifies that the legislative branch of the government consists of the Senate and the House of Representatives.
The school board voted to approve the administration’s proposal.
Facts that use numbers are called statistics. Some numbers are stated directly:
The earth’s average land and ocean surface temperature in March 2020 was 2.09 degrees Fahrenheit higher than the average surface temperature during the 20th century.
The total number of ballots cast in the 2020 presidential election was approximately 159 million.
The survey results showed that 45 percent of first-year students at this university attended every class, whether in person or online.
Other numbers are implied:
Mercury is the planet closest to the sun.
College tuition and fees have risen in the past decade.
Factual statements such as those above stand in contrast to opinions, which are statements of belief or value. Opinions form the basis of claims that are supported by evidence in argumentative writing, but they should be avoided in informative and analytical writing. Here are two statements of opinion about an increase in college tuition and fees:
Although tuition and fees have risen, the value of a college education is worth the cost.
The increase in college tuition and fees over the past 10 years has placed an unreasonably heavy financial burden on students.
Both statements indicate that the writer will make an argument. In the first, the writer will defend the increases in college tuition and fees. In the second, the writer will argue that the increases in tuition and fees have made college too expensive. In both arguments, the writer will support the argument with factual evidence.
Want to know more about facts? Read the blog post Fact-Checking 101 by Laura McClure, posted to the TED-Ed website.
Recognizing Bias
In addition to distinguishing between fact and opinion, it is important to recognize bias. Bias is commonly defined as a preconceived opinion about something—a subject, an idea, a person, or a group of people. As the writer of a report, you will learn to recognize bias in yourself and in the information you gather.
Bias in What You Read
Some writing is intentionally biased and intended to persuade, such as the editorials and opinion pieces described above. However, a report and the evidence on which it is based should not be heavily biased. Bias becomes a problem when a source you believe to be neutral, objective, and trustworthy presents information that attempts to sway your opinion. Identifying Bias, posted by Tyler Rablin, is a helpful guide to recognizing bias.
As you consider sources for your report, the following tips can also help you spot bias and read critically:
Determine the writer’s purpose. Is the writer simply informing you or trying to persuade you?
Research the author. Is the writer known for taking a side on the topic of the writing? Is the writer considered an expert?
Distinguish between fact and opinion. Take note of the number of facts and opinions throughout the source.
Pay attention to the language and what the writer emphasizes. Does the author use emotionally loaded, inflammatory words or descriptions intended to sway readers? What do the title, introduction, and any headings tell you about the author’s approach to the subject?
Read multiple sources on the topic. Learn whether the source is leaving out or glossing over important information and credible views.
Look critically at the images and any media that support the writing. Do they reinforce positive or negative aspects of the subject?
Bias in Yourself
Most individuals bring what psychologists call cognitive bias to their interactions with information or with other people. Cognitive bias influences the way people gather and process new information. As you research information for a report, also be aware of confirmation bias. This is the tendency to seek out and accept information that supports (or confirms) a belief you already have and may cause you to ignore or dismiss information that challenges that belief. A related bias is the false consensus effect, which is the tendency to overestimate the extent to which other people agree with your beliefs.
For example, perhaps you believe strongly that college tuition is too high and that tuition should be free at the public colleges and universities in your state. With that belief, you are likely to be more receptive to facts and statistics showing that tuition-free college benefits students by boosting graduation rates and improving financial security after college, in part because the sources may seem more mainstream. However, if you believe strongly that tuition should not be free, you are likely to be more receptive to facts and statistics showing that students who don’t pay for college are less likely to be serious about school and take longer to graduate—again, because the sources may seem more mainstream.
Asking Critical Questions about a Topic for a Report
As you consider a topic for a report, note the ideas that occur to you, interesting information you read, and what you already know. Answer the following questions about potential topics to help you understand a topic in a suitably analytical framework for a report.
What is/was the cause of ________?
What is/was the effect of ________?
How does/did ________ compare or contrast with another similar event, idea, or item?
What makes/made ________ a problem?
What are/were some possible solutions to ________?
What beliefs do I have about ________?
What aspects of ________ do I need to learn more about to write a report about it?
In the report that appears later in this chapter, student Trevor Garcia analyzes the U.S. response to the COVID-19 pandemic in 2020. Trevor began thinking about his topic with the question What was the U.S. response to the COVID-19 pandemic? Because he had lived through 2020, he was able to draw upon personal experience: his school closed, his mother was laid off, and his family’s finances were tight. As he researched his question, he moved beyond the information he gathered from his own experiences and discovered that the United States had failed in several key areas. He then answered the questions below to arrive at an analytical framework:
What was the cause of the poor U.S. response to the COVID-19 pandemic in 2020?
What was the effect of the U.S. response to the COVID-19 pandemic in 2020?
How did the U.S. response to the COVID-19 pandemic compare/contrast with the responses of other countries?
What are some possible solutions to the U.S. response to the COVID-19 pandemic?
What do I already believe about the U.S. response to the COVID-19 pandemic?
What aspects of the U.S. response to the COVID-19 pandemic do I need to learn more about?
For his report, Trevor chose to focus on the first question: What was the cause of the poor U.S. response to the COVID-19 pandemic in 2020?
11.3 Glance at Genre: Informal and Formal Analytical Reports
Learning Outcomes
By the end of this section, you will be able to:
Determine purpose and audience expectations for an analytical report.
Identify key features of informal and formal reports.
Define key terms and characteristics of an analytical report.
It is important to understand the purpose of your report, the expectations of the audience, any specific formatting requirements, and the types of evidence you can use.
Defining a Specific Purpose
Your purpose is your reason for writing. The purpose of a report is to inform; as the writer, you are tasked with providing information and explaining it to readers. Many topics are suitable for informative writing—how to find a job, the way a disease spreads within a population, or the items on which people spend the most money. Some textbooks are examples of informative writing, as is much of the reporting you find on reputable news sites.
An analytical report is a type of report. Its purpose is to present and analyze information. An assignment for an analytical report will likely include words such as analyze, compare, contrast, cause, and/or discuss, indicating the specific purpose of the report. Here are a few examples:
Discuss and analyze potential career paths with strong employment prospects for young adults.
Compare and contrast proposals to reduce binge drinking among college students.
Analyze the Cause-and-effect of injuries on construction sites and the effects of efforts to reduce workplace injuries.
Discuss the Effect of the 1965 Voting Rights Act on voting patterns among U.S. citizens of color.
Analyze the success and failure of strategies used by the major political parties to encourage citizens to vote.
Tuning In to Audience Expectations
The audience for your report consists of the people who will read it or who could read it. Are you writing for your instructor? For your classmates? For other students and teachers in professional fields or academic disciplines? For people in your community? Whoever your readers are, they expect you to do the following:
Have an idea of what they already know about your topic, and adjust your writing as needed. If readers are new to the topic, they expect you to provide necessary background information. If they are knowledgeable about the topic, they will expect you to cover the background quickly.
Provide reliable information in the form of specific facts, statistics, and examples. Whether you present your own research or information from other sources, readers expect you to have done your homework in order to supply trustworthy information.
Define terms, especially if audience members may be unfamiliar with your topic.
Structure your report in a logical way. It should open with an introduction that tells readers the subject and should follow a logical structure.
Adopt an objective stance and neutral tone, free of any bias, personal feelings, or emotional language. By demonstrating objectivity, you show respect for your readers’ knowledge and intelligence, and you build credibility and trust, or ethos, with them.
Present and cite source information fairly and accurately.
Informal Reports
An informal analytical report will identify a problem, provide factual information about the problem, and draw conclusions about the information. An informal report is usually structured like an essay, with an introduction or summary, body paragraphs, and a conclusion or recommendations. It will likely feature headings identifying key sections and be presented in academic essay format, such as APA Documentation and Format. For an example of an informal analytical report documented in APA style, see Trevor Garcia’s paper on the U.S. response to COVID-19 in 2020 in the Annotated Student Sample.
Other types of informal reports include journalism reports. A traditional journalism report involves a reporter for a news organization reporting on the day’s events—the results of an election, a political crisis, a plane crash, a celebrity marriage—on TV, on radio, or in print. An investigative journalism report, on the other hand, involves reporters doing original research over a period of weeks or months to uncover significant new information, similar to what Barbara Ehrenreich did for her book Nickel and Dimed. For sample traditional and investigative journalistic reports, visit the website of a reliable news organization or publication, such as the New York Times, the Washington Post, the Wall Street Journal, the Economist, the New Yorker, or the Atlantic.
Formal Reports
Writers in the social sciences, the natural sciences, technical fields, and business often write formal analytical reports. These include lab reports, research reports, and proposals.
Formal reports present findings and data drawn from experiments, surveys, and research and often end with a conclusion based on an analysis of these findings and data. These reports frequently include visuals such as graphs, bar charts, pie charts, photographs, or diagrams that are captioned and referred to in the text. Formal reports always cite sources of information, often using APA Documentation and Format, used in the examples in this chapter, or a similar style.
If you are assigned a formal report in a class, follow the instructions carefully. Your instructor will likely explain the assignment in detail and provide explicit directions and guidelines for the research you will need to do (including any permission required by your college or university if you conduct research on human subjects), how to organize the information you gather, and how to write and format your report. A formal report is a complex, highly organized, and often lengthy document with a specified format and sections usually marked by headings.
Following are the components of a formal analytical report. Depending on the assignment and the audience, a formal report you write may include some or all of these parts. For example, a research report following APA format usually includes a title page, an abstract, headings for components of the body of the report (methods, results, discussion), and a references page. Detailed APA guidelines are available online, including at the Purdue University Online Writing Lab.
Components of Formal Analytical Reports
Letter of transmittal. When a report is submitted, it is usually accompanied by a letter or email to the recipient explaining the nature of the report and signed by those responsible for writing it. Write the letter of transmittal when the report is finished and ready for submission.
Title page. The title page includes the title of the report, the name(s) of the author(s), and the date it was written or submitted. The report title should describe the report simply, directly, and clearly and should not try to be too clever. For example, The New Student Writing Project: A Two-Year Report is a clear, descriptive title, whereas Write On, Students! is not.
Acknowledgments. If other people and/or organizations contributed to the report, include a page or paragraph thanking them.
Table of contents. For long reports (10 pages or more), create a table of contents to help readers navigate easily. List the major components and subsections of the report and the pages on which they begin.
Executive summary orabstract. The executive summary or abstract is a paragraph that highlights the findings of the report. The purpose of this section is to present information in the quickest, most concentrated, and most economical way possible to be useful to readers. Write this section after you have completed the rest of the report.
Introduction orbackground. The introduction provides necessary background information to help readers understand the report. This section also indicates what information is included in the report.
Methods. Especially in the social sciences, the natural sciences, and technical disciplines, the methods or procedures section outlines how you gathered information and from what sources, such as experiments, surveys, library research, interviews, and so on.
Results. In the results section, you summarize the data you have collected from your research, explain your method of analysis, and present this information in detail, often in a table, graph, or chart.
Discussion orConclusion. In this section, you interpret the results and present the conclusions of your research. This section also may be called “Discussion of Findings.”
Recommendations. In this section, you explain what you believe should be done in response to your research findings.
References andbibliography. The references section includes every source you cited in the report. The bibliography contains, in addition to those cited in the report, sources that readers can consult to learn more.
Appendix. An appendix (plural: appendices) includes documents that are related to the report or contain information that can be culled but are not deemed central to understanding the report.
The following links take you to sample formal reports written by students and offer tips from librarians posted by colleges and universities in the United States. These samples may help you better understand what is involved in writing a formal analytical report.
Product review report, from the University/College Library of Broward College and Florida Atlantic University
Field report, from the University of Southern California
Exploring the Genre
The following are key terms and characteristics related to reports.
Audience: Readers of a report or any piece of writing.
Bias: A preconceived opinion about something, such as a subject, an idea, a person, or a group of people. As a reader, be attentive to potential bias in sources; as a writer, be attentive to your own biases.
Body: The main part of a report between the introduction and the conclusion. The body of an analytical report consists of paragraphs in which the writer presents and analyzes key information.
Citation of sources: References in the written text to sources that a writer has used in a report.
Conclusion and/orrecommendation: The last part of a report. In this section, the writer summarizes the significance of the information in the report or offers recommendations—or both.
Critical thinking: The ability to look beneath the surface of words and images to analyze, interpret, and evaluate them.
Ethos: The sense that the writer or other authority is trustworthy and credible; also known as ethical appeal.
Evidence: Statements of fact, statistics, examples, and expert opinions that support the writer’s points.
Facts: Statements whose truth can be proved or verified and that serve as evidence in a report.
Introduction: The first section of a report after any front matter, such as an abstract or table of contents. In an analytical report, the writer introduces the topic to be addressed and often presents the thesis at the end of the introduction.
Logos: The use of facts as evidence to appeal to an audience’s logical and rational thinking; also known as logical appeal.
Objective stance: Writing in a way that is free from bias, personal feelings, and emotional language. An objective stance is especially important in report writing.
Purpose: The reason for writing. The purpose of an analytical report is to examine a subject or issue closely, often from multiple perspectives, by looking at causes and effects, by comparing and contrasting, or by examining problems and proposing solutions.
Statistics: Factual statements that include numbers and often serve as evidence in a report.
Synthesis: Making connections among and combining ideas, facts, statistics, and other information.
Thesis: The central or main idea that you will convey in your report. The thesis is often referred to as the central claim in argumentative writing.
Thesis statement: A declarative sentence (sometimes two) that states the topic, the angle you are taking, and the aspects of the topic you will cover. For a report, a thesis indicates and limits the scope of the report.
Flow
What this handout is about
This handout will explain what flow is, discuss how it works, and offer strategies to improve the flow of your writing.
What is flow?
Writing that “flows” is easy to read smoothly from beginning to end. Readers don’t have to stop, double back, reread, or work hard to find connections between ideas. Writers have structured the text so that it’s clear and easy to follow. But how do you make your writing flow? Pay attention to coherence and cohesion.
Coherence—global flow
Coherence, or global flow, means that ideas are sequenced logically at the higher levels: paragraphs, sections, and chapters. Readers can move easily from one major idea to the next without confusing jumps in the writer’s train of thought. There’s no single way to organize ideas, but there are common organizational patterns, including (but not limited to):
Chronological (e.g., a history or a step-by-step process)
Grouping similar ideas (e.g., advantages / disadvantages; causes / effects)
Moving from large to small (e.g., national to local) or vice versa (local to national)
Assertion, evidence, reasoning (e.g., an argument essay)
More than a single organizational strategy can be present in a single draft, with one pattern for the draft as a whole and another pattern within sections or paragraphs of that draft. Take a look at some examples:
Assignment: Describe how domestic and international travel has changed over the last two centuries.
Travel in the 19th century: Domestic travel. International travel.
Travel in the 20th century: Domestic travel. International travel.
Assignment: “Analyze the contribution of support services to student success.”
Primary pattern: Assertion, evidence
Additional patterns: various
(Assertion) Students who actively use support services have a better college experience
(Chronological) Story of first-year student’s difficult experience in college
(Grouping) Social and psychological reasons students may avoid using resources
(Evidence) Research on academic resources and academic performance
(Evidence) Research on self-care resources and student well-being
(Chronological) Story of student’s much-improved second-year experience in college
Even though there are various patterns, there’s also a certain logic and consistency. If your readers can follow your organization and understand how you’re connecting your ideas, they will likely feel as though the essay “flows.”
You can also preview your organization through signposting. This strategy involves giving your readers a roadmap before they delve into the body of your paper, and it’s typically found near the beginning of a shorter essay or at the end of the first section of a longer work, such as a thesis. It may look something like this:
“This paper examines the value of using resources in university settings. The first section describes the experience of a first-year student at a top-tier university who did not use resources. The following section describes possible reasons for not using them. It then describes the types of resources available and surveys the research on the benefits of using these resources. The essay concludes with an analysis of how the student’s experience changed after taking advantage of the available support.”
Analyzing coherence
Try these two strategies to analyze the flow of your draft at the global level.
Reverse outlining
A reverse outline allows you to see how you have organized your topics based on what you actually wrote, rather than what you planned to write. After making the reverse outline, you can analyze the order of your ideas. To learn more about reverse outlining, you can watch our demo of this strategy, or read our Reorganizing Drafts handout for a more in-depth explanation. Some questions to consider:
How am I ordering ideas? Can I describe the pattern?
Why are the ideas presented in this order? Would they make more sense if I reorder them?
What effect does the order of ideas have on my readers?
How would reordering the information affect my paper?
Color coding
You can use color coding to group similar ideas or ideas that are connected in various ways. After sorting your ideas into differently colored groups, figure out how these ideas relate to one another, both within color groups and between color groups. For example, how do blue ideas relate to one another? How does this blue idea connect to this yellow idea? We have a short color coding demo that illustrates using the strategy before you draft. The reverse outlining demo above illustrates this strategy applied to an existing draft.
Cohesion—local flow
Cohesion, or local flow, means that the ideas are connected clearly at the sentence level. With clear connections between sentences, readers can move smoothly from one sentence to the next without stopping, doubling back, or trying to make sense of the text. Fortunately, writers can enhance cohesion with the following sentence-level strategies.
Known-to-new sequencing
Readers can process familiar (“known”) information more quickly than unfamiliar (“new”) information. When familiar information appears at the beginning of sentences, readers can concentrate their attention on new information in later parts of the sentence. In other words, sequencing information from “known to new” can help enhance the flow.
The paragraphs below illustrate this sequencing. They both contain the same information, but notice where the known and new information is located in each version.
1. The compact fluorescent bulb has become the standard bulb for household lamps. Until recently, most people used incandescent bulbs in their lamps. Heating a tungsten filament until it glows, throwing off light, is how this type of bulb operates. Unfortunately, approximately 90% of the energy used to produce the light is wasted by heating the filament.
2. The compact fluorescent bulb has become the standard bulb for household lamps. Until recently, most lamps used incandescent bulbs. This type of bulb operates by heating a tungsten filament until it glows, throwing off light. Unfortunately, heating the filament wastes approximately 90% of the energy used to produce the light.
The second version flows better because it follows the known-to-new strategy. In the second paragraph, notice how “household lamps” appears in the “new” position (the end of the sentence), and in the next sentence, “most lamps” appears in the “known” position (or beginning of the sentence). Similarly, “incandescent bulbs” appears for the first time in the “new” position, and then “this type of bulb” appears in the “known” position of the next sentence, and so on.
In this example, the new information in one sentence appeared in the known position of the very next sentence, but that isn’t always the case. Once the new information has been introduced in the later part of a sentence, it becomes known and can occupy the beginning part of any subsequent sentence.
Transitional expressions
Transitions indicate the logical relationships between ideas—relationships like similarity, contrast, addition, cause and effect, or exemplification. For an in-depth look at how to use transitions effectively, take a look at our transitions handout. For an explanation of the subtle differences between transitional expressions, see our transitions (ESL) handout.
Clear pronoun reference
Flow can be interrupted when pronoun reference is unclear. Pronouns are words like he, she, it, they, which, and this. We use these words to substitute for nouns that have been mentioned earlier. We call these nouns “antecedents.” For example,
Clear reference: Active listening strategies help you learn. They focus your attention on important lecture content.
It’s clear that “strategies” is the antecedent for “they” because it’s the only noun that comes before the pronoun. When there’s more than one possible antecedent, the choice may be less clear, and the cohesion won’t be as strong. Take a look at the example below.
Unclear reference: I went by the bookstore earlier and bought some textbooks and notebooks for my classes, but I’m going to have to return them because I bought the wrong ones.
Here, “them” could refer to two antecedents: the textbooks or the notebooks. It’s unclear which of these purchases needs to be returned, so your reader may have to pause to try to figure it out, thus interrupting the flow of the reading experience. Generally, this problem can be fixed by either adding another noun, or rephrasing the sentence. Let’s try both strategies by adding a noun and breaking the sentence in two.
Clear reference: I went by the bookstore earlier and bought some textbooks and notebooks for my classes. I’m going to have to return the textbooks because I bought the wrong ones.
Now, it is clear what needs to be returned.
A common cause of confusion in a text is the use of “which.” Look at this example:
Unclear reference: I’ve begun spending more time in the library and have been getting more sleep, which has resulted in an improvement in my test scores.
Does “which” here refer to spending more time in the library, getting more sleep, or both? Again, let’s solve this by splitting it into two sentences and changing our wording:
Clear reference: I’ve begun spending more of my free time in the library and have been getting more sleep. These habits have resulted in an improvement in my test scores.
Here’s another example of “which” being used in a sentence. In this sentence, “which” only has one antecedent, the roommate’s habit of staying up late, so it is clear why the writer is having difficulties sleeping.
Clear reference: My new roommate tends to stay up late, which has made it hard for me to get enough sleep.
This/these + summary noun
Another way to clarify the reference of pronouns like “this” or “these” is to add a summary noun. Look at this example:
The school board put forth a motion to remove the school vending machines and a motion to move detention to the weekend instead of after school. This created backlash from students and parents.
In the sentence above, “this” is vague, and could be referring to a number of things. It could refer to:
The removal of vending machines
The moving of detention
Both motions
We can make this sentence more clear by adding something called a “summary noun,” like so:
The school board put forth a motion to remove the school vending machines, and a motion to move detention to the weekend instead of after school. These motions created backlash from students and parents.
By adding “motions,” the sentence can now only refer to both motions, rather than either individually.
Parallel structure
Parallel structure means using the same grammatical structure for things that come in sets. The similarity creates a rhythm that helps the writing flow.
Not parallel: walking, talked, and chewing gum
Parallel: walking, talking, and chewing gum
Not parallel: teenagers…people in their thirties…octogenarians
Parallel: people in their teens…people in their thirties…people in their eighties
Not parallel: To perform at your peak, you will need to get enough sleep each night, read the material and prepare questions before class every day, and be eating nutritious, well-balanced meals.
Parallel: To perform at your peak, you will need to get enough sleep each night, read the material and prepare questions before class every day, and eat nutritious, well-balanced meals.
Getting to the verb
Academic writers often disguise actions as things, making those things the subject of the sentence.
This change is called “nominalization” (“changing a verb to a noun”). It can be a useful strategy, but it can lead to excessively long subjects, pushing the verb far away from the beginning of the sentence. When there are too many words before the verb, the connection between the verb and the subject may not be clear. Readers may have to look backward in the sentence to find the subject, interrupting the flow of their reading.
Look at this example:
Student government’s recent decision to increase the rental fee on spaces that student groups reserve in the Union for regular meetings or special events, especially during high demand periods of the semester like homecoming week or the Week of Welcome but not during low-demand periods like midterm or finals week, elicited a response from several groups that were concerned about the potential impact of the change on their budgets.
“Student government’s decision…elicited a response.” There are 50 words before the verb “elicited” in this sentence! Compare this revision:
Student government recently decided to increase the rental fee on spaces that student groups reserve in the Union for regular meetings or special events, especially during high demand periods of the semester like homecoming week or the Week of Welcome but not during low-demand periods like midterm or finals week. This decision elicited a response from several groups that were concerned about the potential impact of the change on their budgets.
By changing the thing “decision” into the action “decided,” we’ve created a sentence with just two words before the verb, so it’s very clear who did what. We’ve also split the longer sentence into two, keeping the verb “elicited” and adding “this decision.”
Look for nouns that have underlying actions and try turning them into verbs near the beginning of your sentence: decision–>decide; emergence–>emerge; notification–>notify; description–>describe; etc.
Works consulted
We consulted these works while writing this handout. This is not a comprehensive list of resources on the handout’s topic, and we encourage you to do your own research to find additional publications. Please do not use this list as a model for the format of your own reference list, as it may not match the citation style you are using. For guidance on formatting citations, please see the UNC Libraries citation tutorial. We revise these tips periodically and welcome feedback.
Ruszkiewicz, John J., Christy Friend, Daniel Seward, and Maxine Hairston. 2010. The Scott, Foresman Handbook for Writers, 9th ed. Boston: Pearson Education.
You may reproduce it for non-commercial use if you use the entire handout and attribute the source: The Writing Center, University of North Carolina at Chapel Hill